What are the responsibilities and job description for the Airport Operations/Building & Grounds Specialist position at Otsego County?
Under the supervision of the Airport Manager, monitors UNICOM (Universal Communications) traffic and performs basic account collection and bookkeeping duties as well as general office support. Completes assigned cleaning duties and works closely with contracted services to arrange aircraft fueling and other services. Coordinates building maintenance service requests, work order prioritization and fills in and/or assists for some building and grounds maintenance duties as needed.
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
- Communicates with airport staff and patrons when needed to provide local airport advisory information, turn runway lights on/off, and provide additional information on airport conditions.
- Communicates with County staff regarding building and grounds maintenance requests. Coordinates with outside contractors as needed regarding specialized services.
- Dispatches and prioritizes maintenance staff work requests.
- Inspects County buildings and offices for cleanliness and upkeep to ensure a form of continuity and quality control between maintenance workers in the area.
- Tracks daily maintenance requests and assists with reporting for maintenance items received and completed on a monthly/annual basis.
- Advises Airport/Building and Grounds Director of most effective methods to complete project work, helps analyze and prioritize material, equipment and labor required.
- Generates and reviews purchase orders for facility work; determines if expenditures are within acceptable industry standards; checks, tracks and validates invoices.
- Prepares and maintains daily flight logs.
- Provides personal services and information for pilots and passengers including arranging transportation, arranging hotel/motel accommodations, arranging catering services and arranging fueling and ground support.
- Maintains emergency contacts and communicates with hospital/emergency services in the event of an emergency.
- Answers the Fuel Base Operations telephone and provides associated clerical services.
- Explains airport rules and regulation to users and ensures that regulations are followed.
- Performs general office duties including billing, account maintenance and basic bookkeeping. Maintains files and records as directed.
- Compiles fuel sheets, tracks data for the fuel monitor system and performs other support tasks of a clerical nature.
- Responsible for custodial maintenance of restrooms and facilities as directed.
- Assists with airport special events. Assists with air show production by performing clerical duties related to fundraising/sponsorship, vendor coordination, promotion and public notices and the accommodation of guests and spectators.
- Performs other duties as directed.
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.
Requirements include the following:
- High school diploma or equivalent and one year of experience in providing customer service, clerical and administrative support.
- The county, at its discretion, may consider an alternative combination of formal education and work experience.
- Michigan Vehicle Operator’s License.
- Knowledge of the principles and practices of administrative support, office procedures, and records management.
- Knowledge and skill in maintaining accurate electronic and manual records and providing customer service.
- Skill in assembling data.
- Knowledge and skill in the use of hand tools used for the repair and maintenance of buildings and property.
- Skill in effectively communicating ideas and concepts orally and in writing.
- Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, and the public.
- Skill in the use of office equipment and technology, including Microsoft Suite applications, database use and the ability to learn new software programs applicable to the position.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel, and reach with hands and arms. The employee must also be able to use these physical attributes to perform custodial maintenance. The employee must lift or push/pull objects of up to 25 lbs. without assistance. Accommodation will be made, as needed, for employees required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting where the noise level varies from quiet to loud.
Salary : $17
