Assistant Athletic Director

Description

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

Responsible for the business, marketing and event management related to Surprise Campus athletic operations. Position requires a high level of effective leadership and interaction with a broad scope of constituencies. Responsible for complying with athletic business, marketing, management, scheduling and management of sports facilities, athletic fundraising, management of special programs, and acts as a representative of the University to the conference and the NAIA.

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Create community service and involvement strategies for athletics.
• Insure all athletics events adhere to conference rules as well as operate with the five core values of the NAIA Champions of Character.
• Game administrator responsible for planning, staffing, and directing home athletic events
• Plan, staff, and direct promotional events and game-day promotions to enhance the athletics experience for fans.
• Plan, staff, and promote athletics contests and special events. Insure that all athletic venues are properly set-up and staffed for events. Oversee management of all athletic property and facilities. Oversee all aspects of the Champions of Character program.
• Work with multiple campus constituencies including the student body to increase awareness and participation in athletics events.
• Plan and implement strategies to increase attendance and participation in athletic events.
• Work with the Director of Athletics in development and management of all budgets pertaining to OU Athletics. Work with coaches, trainers, staff, College financial team to develop and manage appropriate team budgets and monitor them throughout the fiscal year.
• Supervise all front office staff, interns, and event employees.
• Provide information and expertise regarding all business processes in collaboration with the Director of Athletics.
• Represent the University at conference and NAIA meetings as designated. Work with the Director of Athletics, Registrar and Faculty Athletic Representative to establish individual student athlete eligibility according to conference and NAIA rules for each respective sport.
• Act as the liaison for coaches with the admissions, financial aid, and registrar’s offices to insure seamless recruiting of potential student athletes and the letter of intent process.
• Work with the University Advancement (UA) office to oversee all athletic related fund raising and events including all alumni projects and events. Work closely with UA to gain more active members and increase gift levels.
• Manage your staff consistent with University personnel policies. Encourage collaboration among the Coaches, Trainers, Sports Information Director, and Athletic Services Coordinator, provide regular evaluation and feedback, and facilitate developmental opportunities.
• Other duties as assigned

STANDARD UNIVERSITY EXPECTATIONS:

• Manage your staff consistent with university personnel policies. Encourage collaboration among the staff, provide regular evaluation and feedback, and facilitate developmental opportunities.
• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the University’s policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University’s Code of Conduct and Ethics.
• Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the University’s Diversity Statement.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

Qualifications

REQUIRED EDUCATION: (education based on essential job duties and requirements consistent with business necessity): Bachelor’s Degree required; Master's Degree in Athletic Admin or a related field preferred.

REQUIRED EXPERIENCE: (experience based on requirements in role and are consistent with business necessity) 3-5 years proven leadership responsibility.

ADDITIONAL ELIGIBILITY REQUIREMENTS: List required and/or preferred certification, industry specific requirements, required or preferred use of equipment, and all necessary job skills, abilities, and knowledge competencies) Provide a list of items below:

• Exceptional communications skills
• Proven leadership skills working in collaborative organizations

WORKING CONDITIONS (Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting, lifting #, bending, driving, environmental factors or elements, noise level, stairs in a building, or other factors that will affect working conditions). Provide a list of items below:

• May require evening and weekend activities for certain events and meetings.
• Prolonged periods of sitting must be able to lift 5-15 pounds at times.

TRAVEL REQUIREMENTS: Yes - Travel Required

• If YES, list type and approximate percentage: As needed
• Responsible for driving students and University vehicles as part of job duties (YES/NO): No