What are the responsibilities and job description for the Secretary: Middle School Secretary position at Ottawa USD 290?
Schedule: 7:00 a.m. - 3:30 p.m., Monday-Friday
Position Summary:
Under the supervision of the Building Principal, the Middle School Secretary provides secretarial assistance to support main office activities. The assists with athletic/activity scheduling, update student physical/athletic forms, facility use permits/usage, and scheduling substitute teachers. The Middle School secretary assists in the operations of the middle school athletic program, performs a variety of responsible administrative, secretarial, clerical, and receptionist duties, and responds to inquiries from students, parents, staff, and the general public; and to do related work as required.
Additional Information:
- High School Diploma or GED required.
- Schedules substitutes for teacher absences, ensuring coverage for all classes and minimizing disruption.
- Schedules paraprofessional substitute vacancies when requested by Principal or teaching staff.
- Coordinates flow of communications between parents, students and the public; responds to inquiries and provides information to teachers, students and the public.
- Acts as secretary to the Assistant Principal/Activities Director and as his/her liaison between students, parents, coaches, staff members, and the public.
- Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting, keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit.
- Prepares sport schedules; communicates schedules and any changes to administrators and secretaries throughout the season.
- Maintains a list of sports pass holders; ensures list is available at the gate for ticket sellers at all events.
- Communicates information regarding athletic physicals; collect and receipt in all moneys for physicals; helps to ensure students have current physical on file in athletic office.
- Monitors bus communications. Conveys information as needed.
- Sends all tournament/special events information out to athletic directors, coaches, and press.
- Works well with others from diverse backgrounds.
- Conducts routine clerical duties including but not limited to, composing/compiling/sending correspondence, scheduling appointments, compiling reports, sorting/distributing mail, operating and trouble-shooting standard office machines, filing documents, answering/screening/directing telephone calls, etc.
- Assists school office personnel and/or designees in the performance of their functions and responsibilities.
- Upholds board policies and follows administrative guidelines/procedures.
- Promotes a professional image of the school district and athletic program.
- Other duties as assigned or deemed necessary
USD290 conducts background screenings and TB tests on all potential candidates.
Anyone with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at 785-229-8010, Ext. 1020 at least two (2) days prior to the scheduled test or interview.
Duties listed on the job announcement are intended only as illustrations of the various types of work performed. Omission of specific statements of duties does not exclude them if the work is similar, related, or a logical assignment to the agreement and is subject to changes as the District’s needs and requirements of change. A full job description is available upon request.
USD290 is an At-Will employer.
USD290 is an Equal employment Opportunity Employer.
Job Types: Full-time, Part-time
Pay: $14.20 - $15.93 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $14 - $16
