What are the responsibilities and job description for the Bilingual Secretary position at OtterBase?
Job Description
Description :
We are looking for an organized and efficient Bilingual Office Secretary to join our client's team. The ideal candidate will manage the day-to-day administrative tasks, ensuring the smooth operation of the office. The Bilingual Office Secretary will handle a variety of tasks ranging from clerical duties to communicating with staff, clients, and visitors. Strong communication skills, a proactive attitude, and the ability to multitask are essential for success in this role.
Responsibilities / skills :
- Answer and direct phone calls, take messages, and handle general inquiries.
- Manage and organize office operations and procedures, including scheduling appointments, meetings, and maintaining office supplies.
- Greet visitors and clients in a professional and friendly manner, ensuring they are directed to the appropriate person or department.
- Prepare, draft, and format correspondence, reports, and other documents as needed.
- Maintain and update filing systems, both electronic and physical, ensuring accuracy and accessibility.
- Handle incoming and outgoing mail, deliveries, and courier services.
- Coordinate office activities and operations to ensure efficiency and compliance with company policies.
- Assist with the preparation of presentations, meeting agendas, and minutes.
- Perform data entry, maintain databases, and update records as necessary.
- Monitor office supplies inventory and place orders when necessary to maintain stock levels.
- Assist other staff with administrative tasks as needed.
- Ensure the office environment is clean, organized, and conducive to productivity.
Qualifications :
