What are the responsibilities and job description for the Payroll Manager position at Otterbein University?

Location : Westerville, OH

Job Type : Administrative Staff

Job Number : 00386

Division : Business Affairs

Department : Human Resources

Opening Date : 12 / 19 / 2024

DESCRIPTION

Otterbein is seeking a Payroll Manager who will prepare and run payroll processes in Banner for Bi-weekly and Monthly staff and faculty payrolls. The Payroll Manager will also process W2s with the Social Security Administration, unemployment claims and filings, Bureau of Workers Compensation claims, enters and updates benefit deductions and lead continuous improvement of all payroll related processes while working with IT, Business Office and HR. The Payroll Manager will supervise the Student HR and Payroll Coordinator. This is a full-time, exempt position reporting to the Director of HR.

Otterbein offers a comprehensive benefits package including :

Tuition benefit to employee, spouse or domestic partner and dependents
Accrue 4 weeks of paid vacation
10 days paid sick time
12 paid holidays plus bonus days
Medical, dental and vision insurance to you, dependents or domestic partner
Life Insurance
Defined contribution retirement plan
and much more

JOB RESPONSIBILITIES

Creates faculty and staff job records and direct deposit information in Banner. Reviews and enters the correct tax withholdings, including school district income taxes and courtesy resident withholding for applicable localities.

Produces and validates all web-time entries for bi-weekly payroll. Reviews web time sheets to ensure accurate, timely payment.

Prepares and runs payroll processes in Banner for Bi-weekly and Monthly staff payrolls.

Completes post payroll processes such as child support, garnishments, BWC reports and filings.

Processes W-2s for all University employees

Monitors vacation and sick leave balances for all biweekly and administrative staff.

Updates and maintains all payroll records on a regular and ad hoc basis to maintain accuracy.

Responsible for problem resolution of employee payroll issues.

Answers questions from faculty, staff and students regarding payroll. Researches payroll records for historical information as needed.

Researches and analyzes regulatory updates and other information impacting the payroll system.

Works with HRIS / FIS Operations Director to prepare payroll, management, and statistical reports.

Leads continuous improvement of all payroll-related processes in collaboration with IT, Business Office, and HR.

Works closely with Human Resources and Business Office on all payroll related issues.

Supervises the Student Payroll Coordinator, providing guidance, training, and support to ensure accurate and timely processing of student payroll, adherence to policies, and compliance with relevant regulations

Enters and updates employee benefit deductions in the Banner system, ensuring accuracy and compliance with enrollment changes, plan selections, and applicable regulations.

Serves as backup for the TIAA-CREF contribution submission process.

Communicates payroll changes to staff, ensuring clear and timely dissemination of information related to updates, new policies, and procedural adjustments.

Leads the development and delivery of payroll training programs, educating staff on new policies, system updates, and best practices to ensure compliance and understanding across departments.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES : Student HR & Payroll Coordinator

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE :

High school diploma or equivalent and five or more years directly related experience or combination of education and experience

Five years of experience in payroll operations.

Payroll experience in a higher education environment preferred.

Familiarity with Ellucian Banner a plus.

Must be well organized, a self-starter, with a strong work ethic.

Detail oriented with professional attitude and ability to handle sensitive and confidential information.

Must possess strong organizational and time management skills.

Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.

Strong customer service skills with the ability to communicate effectively verbally and in writing.

Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

LANGUAGE SKILLS : exceptional English language written and oral skills (including use of proper grammar).

MATHEMATICAL SKILLS : exceptional accuracy and skill with basic math.

TECHNICAL SKILLS : computer skills including fluency with computer database administration and Microsoft Office applications. Advanced Excel skills. Advanced experience in payroll systems.

REASONING ABILITY : ability to work in a high pressure / high volume environment under constant deadlines and interruptions; must possess strong analytical skills and work ethic; consults with supervisor prior to beginning unfamiliar task; must be able to problem-solve and plan appropriately in order to meet timelines; must be able to work collegially with all levels of constituencies to provide exceptional customer service and resolve issues diplomatically

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to spend extended periods at a computer and on the telephone. Some problems may require research to solve involving bending; pulling and lifting boxes of records weighing up to 40 pounds. Must be able to meet regular and predictable attendance standards.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are primarily performed in an environmentally controlled office setting but conditions will vary according to the location of records and may involve dusty storage facilities.

SUPPLEMENTAL INFORMATION

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Otterbein University is an EEO educator and employer.

To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff.

Benefits at Otterbein include :

Tuition benefit for employee and their dependents

Accrue 4 weeks paid vacation and 10 days paid sick time per year

12 paid holidays plus bonus days

Medical, dental, vision, life insurance for employee, dependents, or domestic partner

Disability

Defined contribution retirement plan

and much more

ABOUT OTTERBEIN UNIVERSITY :

ABOUT OTTERBEIN CAREERS and BENEFITS :

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