Data Management Specialist

Our Children’s Trust is seeking a Data Management Specialist to join our Communications and Development team.  

The position is a salary, exempt, and a member of the OCTWA Bargaining Union and is benefit eligible. Benefits include 100% employer paid medical and dental for employee, long and short-term disability, life insurance, 401(k) plan, 15 days of vacation in the first year, 12 sick days, and 15 company holidays and 5 floating holidays, 6-weeks fully paid Family Medical Leave and 6 weeks of Restorative leave after 6 years.  

The full compensation range for this position is $72,538 - $99,884, with a starting salary based on experience, qualifications, and internal equity.  

This position is a remote position, with Pacific Time Zone preferred. Work is primarily performed Monday through Friday during regular business hours; however, evening and weekend hours may be necessary dependent upon case activity, deadlines, and workload. Some travel may be required at the cost of Our Children’s Trust.  

About Us 

Our Children’s Trust is a non-profit public interest law firm that provides strategic, campaign-based legal services to youth from diverse backgrounds to secure their legal rights to a safe climate. We work to protect the Earth’s climate system for present and future generations by representing young people in global legal efforts to secure their binding and enforceable legal rights to a healthy atmosphere and stable climate, based on the best available science. We support our youth clients and amplify their voices before the third branch of government in a highly strategic legal campaign that includes targeted media, education, and public engagement work to support the youths’ legal actions. Our legal work – guided by constitutional, public trust, human rights laws and the laws of nature – aims to ensure systemic and science-based climate recovery planning and remedies at federal, state, and global levels.  We seek legally-binding, countrywide and/or statewide science-based Climate Recovery Plans that will return atmospheric carbon dioxide concentrations to levels below 350 ppm by the year 2100. 

Position Summary 

The Data Management Specialist will support the Communications & Development team by providing infrastructure development and management to support fundraising activities; managing NeonCRM—the organization’s customer relationship management (CRM) database; and provide data-driven support for the creation and execution of fundraising campaigns.   

Key Responsibilities  

Strategic Oversight & Systems Integration 

• Provide direction and strategic oversight for data management, system integration, and data integrity in supporter/donor relations, giving, and stewardship to align with organizational goals. 
• Lead Communications & Development’s role in cross-departmental data system integration efforts, including NeonCRM, NeonFundraise, and financial systems. 

Database Management & Data Integrity 

• Oversee the overall health of the CRM, ensuring best practices in data integrity, system configurations, policy documentation, and periodic data clean-ups. 
• Conduct regular staff training and maintain updated documentation to ensure database users are proficient and adhere to standardized practices. 
• Identify and implement improvements in data segmentation, tracking, and reporting to enhance donor engagement and stewardship efforts. 

Donor Stewardship & Reporting 

• Ensure consistent and timely donor stewardship, including acknowledgments, gift processing, and reporting, with proactive measures during peak giving seasons. 
• Support the Finance team with monthly donor database reconciliations and ensure compliance with financial policies and procedures. 

Cross-Departmental Collaboration & Process Optimization 

• Coordinate with internal stakeholders to ensure data accuracy, completeness, and alignment across departments. 
• Develop and refine processes for donor engagement, reactivation, and upgrades based on data-driven insights. 

An ideal candidate would have: experience in a small, grass roots non-profit; proficiency in M365; CFRE or other fundraising/non-profit coursework; high attention to detail; self-starter and learner, strong CRM experience; knowledge and experience with Fortran, R, Python, NCAR Command Language, or comparable language and their application to environmental data. 

Minimum Required Education and Experience:  

• 8 years of database management and/or fundraising experience  

• -OR- Associate’s degree and 6 years of database management experience  

• -OR- Bachelor’s degree and 4 years of database management experience / or equivalent experience to meet requisite skills 

• -OR- equivalent combination of education, skill, and experience. 

Physical Working Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be provided to the extent possible and appropriate in the event of ADA qualifying disability. 

This position requires the incumbent to sit for long periods of time; understand speech of another person and speak clearly so listeners can understand; routinely uses fingers to grasp, type move or assemble small objects. Position occasionally lifts and carries files and boxes weighing up to 20 pounds. 

EEO Statement 

At Our Children’s Trust, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Our Children’s Trust believes that diversity and inclusion is critical to our success and we seek to recruit, develop, and retain the most talented people. 

Salary : $72,538 - $99,884