What are the responsibilities and job description for the Executive Assistant position at Our Daily Bread Ministries?
Position Summary:
The Executive Assistant offers comprehensive administrative support to the Executive Office, with primary responsibilities assisting the Chief Financial and Operating Officer (CFOO) and direct reports. The role also provides administrative assistance for all Our Daily Bread Ministries (ODBM) Canada Board meetings.
Essential Functions:
1. Provide high-level administrative support to the CFOO, including calendar management, task prioritization, board meeting preparation, travel coordination, correspondence handling, and project management.
2. Serves as key contact between the Executive Office, staff, and external parties, ensuring smooth communication across all channels.
3. Assist the Vice President of Ministry Engagement with various administrative tasks, including calendar management, donor tracking and stewardship, event and travel coordination, correspondence management, and project oversight. Additionally, act as the liaison between the Major Gifts office and the Executive Office.
4. Provide administrative support to the Finance Team and Global Finance Coordinators as needed.
5. Serve as Assistant Secretary to the ODBM Canada Board. Offer administrative support to the Executive Director of ODBM Canada for quarterly and special board meetings, including preparing correspondence, scheduling meetings, and taking minutes during all board sessions.
Study or Knowledge or Experience:
· Associate degree in a relevant field preferred.
· A minimum of four years of professional administrative experience.
· Demonstrated proficiency in Microsoft Office Suite.
· Strong organizational and time-management skills, with the ability to multitask effectively.
· Exceptional oral and written communication skills.
· Strive to live a life consistent with biblical principles, engaged with the Bible on a consistent basis and demonstrate continued growth and spiritual development.
Internal Work Environment:
Internal communication requires discretion, and professionalism, and a high level of
confidentiality. Representing the Executive Office demands tact and careful handling of sensitive information.
External Communication Requirements:
The role requires representing the Executive Office and the ministry in interactions with ODB Ministries’ public and other organizations, often dealing with sensitive topics.
Leadership Responsibility:
This position involves overseeing projects in support of the Executive Office and may include providing guidance or direction to others as needed.
Stewardship of Resources:
Responsibilities include obtaining quotes, purchasing items, researching costs for specific projects, and making informed recommendations regarding expenditures.
Miscellaneous:
Ability to learn new procedures/software in support of the Executive Office.
Our Daily Bread Ministries is a nondenominational nonprofit with staff and volunteers across the globe and resources distributed in 150 countries and in more than 58 languages. As a global ministry faithful to biblical principles, our commitment to diversity is reflected in our ministry's mission, vision, values, and ethos.
