Family Life Coordinator

Description

SUMMARY

The Family Life Coordinator provides support and coordination of specific areas of parish life to ensure that the pastoral needs of the parish are met; responsible to assist the Pastor in the pastoral solicitudes at funerals, weddings, and baptism. 

The Diocese of Orlando four core values lay the foundation for the work performed by employees.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

· Collaborates with the staff in providing pastoral care to the parish community.

· Shares regularly as a member of the parish staff, in staff meetings, in parish planning, and as a resource to both paid and volunteer leadership in various areas of parish life.

· Contributes to an atmosphere of welcome at the Church, including, but not limited to parish events.

· Coordinates various outreach ministries, in compliance with diocesan policies, to meet the needs of the Parish.

· Maintain a core team of assistants/volunteers by effectively recruiting, training, and supervising screened lay ministers/volunteers to assist families and presiding priest.

· Oversees budget, financial and recording records for Funerals, Weddings, and Baptisms with office and diocese.

· Assigns ministers on an individual need basis.

· Projects as assigned.

Funeral Responsibilities

· Receives and processes all requests for funerals. 

· Responsible for coordinating family in-takes, arranging wakes, overseeing funerals, and services in union with volunteers. 

· Records funerals in the Funeral Ledger Book.

Wedding Responsibilities

· Receives and processes all requests for weddings. 

· Responsible for coordinating family in-takes, arranging weddings and services in union with volunteers. 

· Contacts and meets with engaged couples, providing them with the parish guidelines and responding to any questions they may have. 

· Consults with Pastor with any questions that arise outside the scope of the parish guidelines.

· Builds a relationship with each couple, ensuring timely and effective communication. 

· Handles all administrative tasks related to wedding preparation. 

· Records marriages in the sacramental books and ensures proper archiving of marriage files. 

· Directs contact for all marriage record requests.

· Manages, trains, and schedules the wedding coordinators.

· Coordinates and oversees the sessions of Marriage Preparation and Enrichment.

· Assists the couple in understanding and implementing the parish guidelines with respect to music, flowers, decorations, photography, and video cameras. 

· May conduct the wedding rehearsal, should the Pastor wish to delegate this privilege, or assist him in doing so. 

· Coordinates and/or checks details of the wedding day itinerary including: set-up, camera placement, opening procession, flower placement, musicians, professional photographers, and arrival of participants. 

Baptism Responsibilities

· Receives and processes all requests for baptisms. 

· Verify all documents are in place before the event. 

· Schedule monthly baptism classes with the deacons and then schedule classes with the parents and Godparents. 

· Set the baptism date – add to the deacons or priests’ schedule.

· Create a team of volunteers to assist.

· Set up and attend baptism or assign a team member to attend. 

· Responsible for coordinating family in-takes, arranging baptisms, overseeing baptisms in union with volunteers. 

· Records baptisms in the Baptism Record Book.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. Practice of the Catholic Faith is required.

Requirements

EDUCATION and/or EXPERIENCE

Bachelor’s degree in Theology, Pastoral Studies, Pastoral Ministry, Business Administration, Non-Profit Administration or related area preferred with demonstrated leadership experience. Previous experience in parish ministry a plus. Bilingual in Spanish and English preferred. Practicing Catholic with sufficient knowledge and training in ministry in the Roman Catholic Tradition.

OTHER SKILLS and ABILITIES

· A high level of organizational and interpersonal skill is required. Attention to detail and working well with others. Must have the ability to manage and to present oneself professionally. 

· Ability to read and analyze routine correspondence and compose appropriate responses. 

· Ability to communicate effectively with subordinates, Pastor, coworkers, parishioners, and visitors.

· Must have excellent command of the English language and exceptional writing skills.

· Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. 

· Ability to communicate effectively with diocesan entities, parishioners, or members of the business community. Confidentiality is essential.

WORKING CONDITIONS

Work is performed mostly in an office setting. The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed; and perform extensive computer work. 

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds).