What are the responsibilities and job description for the Receptionist / Administrative Assistant position at OurStaff, LLC?
Job Description
Job Description
RECEPTIONIST
San Diego
M-F : 8am-5pm
POSITION PURPOSE
The Receptionist is responsible for answering phones, greeting guests and providing various administrative support for the office.
ESSENTIAL FUNCTIONS
- Average percent of time
- 40% Answering phones
- 20% Scanning of invoices and indexing them
- 5% Cash receipts - collecting checks and logs it in
- 10% Opening and distributing mail
- 10% Distribution of job related AP, progress releases, etc
- Job related invoices, progress releases, etc. are to be organized and distributed by project and division # to respective Project Accountant – Current list will be provided
- Preliminary Notices distributed to contract admin
- 5% Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up
- 10% Monthly / Occasional Administrative Responsibilities
- Maintain the First Aid Supplies Cabinet
- Handles vending machines
- Orders supplies for the kitchen
- Other administrative responsibilities as needed – Back up for AP entry
- Schedule building maintenance as instructed by Accounting Manager
KNOWLEDGE, SKILLS & EXPERIENCE
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
COMPETENCIES
EDUCATION
PHYSICAL REQUIREMENTS
