Deputy Treasurer (Part Time Position)

The Deputy Treasurer performs accounting and documentation work related to the receipt, deposit, disbursement, and investment of County monies. Works with delinquent tax payers to establish and monitor payment plans and oversees the In-Rem foreclosure legal process. Also performs various secretarial duties including answering telephones, serving customers, providing information, and maintaining records, etc.

What does a candidate need to do be successful in this role?
Our department is seeking a detail-oriented individual who excels at following procedures, maintains consistency, and demonstrates a high level of accuracy in task execution. The ideal candidate will manage daily responsibilities efficiently while providing friendly and responsive service to both internal and external customers.

Hours:  Part Time Position which is benefit eligible
Every Monday and Thursday and additionally, Wednesdays on opposite weeks for a total of 40 hours in a 2 week period.The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. 

• Reconciles the county's bank accounts; records daily receipts and disbursements; performs wire and ACH transfers and other banking duties. Serves as the backup for the Deputy Treasurer and Treasurer during absences; also assists the Property Listing positions.
• Works with delinquent tax payers to establish and monitor payment plans, contacts mortgage companies and lien holders to advise of delinquent taxes, prepares delinquent notices, assist the Treasurer and Corporation Counsel in the In-Rem foreclosure legal process and public land sales.

• Processes and distributes mail following standard procedures, including the operation of mailing equipment, disbursement of general and payroll checks to various departments.

• Corresponds with various county, state, and municipal offices, and professionals to obtain and provide necessary information.
• Receipts current and delinquent Real Estate Payments; maintains the general ledger, which includes monthly balancing, preparing necessary journals and vouchers; assists with the tax settlement.
• Processes daily receipting of departmental monies thru the Ascent General Receipting, balances cash drawer, receipts, journal entries, and real estate tax payments daily; maintains Treasurer's petty cash account.
• Compiles and tabulates monthly, quarterly and annual reports for several county, municipal and state agencies.
• Prepares and revises various documents including correspondence, specialized reports, drainage board budget and vouchers and department policies and procedures.
• Operates computer software such as Excel, Word, and Microsoft Outlook; utilizes specialized computer programs such as Transcendent, Tracker, Internet, Paradigm, GIS Website, Landshark, and JD Edwards.
• Serves as receptionist, answers the telephone, greets the public, directs and assists customers, provides information and makes referrals to various agencies/services when appropriate; orders, pays and maintains the Treasurer and Property Listing department supplies. Reconciles monthly supply card statements.
• Maintains regular and predictable attendance, works overtime/extra hours as required.

• Associate degree in accounting or business administration with at least two years of accounting experience.
• Experience working with payment plans, delinquent accounts, and lien holders is a plus. 
• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

• Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.

• Knowledge of accounting and bookkeeping procedures and business mathematics.
• Ability to add, subtract, multiply, divide, and figure simple mathematical calculations.
• Ability to adopt accounting methods to variety of transactions and problems.
• Ability to work in detail with a high degree of accuracy and to solve accounting problems.
• Ability to maintain accurate and complete records, and prepare clear and comprehensive reports.
• Knowledge of departmental operations, pertinent laws, statutes, codes, regulations, and terminology and able to adapt to new laws and regulations.
• Proficient with Excel, Word, and Microsoft Outlook; utilizes specialized computer programs such as Transcendent, Internet, GIS Website, Landshark, and JD Edwards.
• Demonstrated ability to perform 10 Key at 5700 KPH at a 95% accuracy rate.
• Ability to determine priorities, plan and organize work schedule to meet mandated deadlines and established goals and objectives and optimize efficiency.
• Ability to work semi-independently, make sound decisions, and use good judgment
• Ability to establish and maintain effective working relationships with co-workers, other county, state and municipal agency employees, and the general public.
• Excellent verbal and written communication skills.
• Knowledge of and ability to use modern office practices, procedures, and equipment such as calculator, typewriter, computer, photocopier, FAX machine, telephone, etc.
• Ability to lift, carry, push, pull or otherwise move up to 5 pounds, understanding and utilizing proper body mechanics.
  

OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

Salary : $24