Assistant to the Studio Director

Do you see yourself working as part of team at a busy, successful and award-winning company serving the entertainment industry? Do you enjoy working with colleagues to help clients achieve their goals? Do you love arranging every detail of a project until it is just right? If you answered yes to all these questions, and you have administrative, project management, and client service experience and are highly professional and team oriented, then this role may be the perfect fit for you.

We are seeking an Assistant to the Studio Director with at least three (3) years of administrative and client service experience in a business environment. We are a high-performing production partner delivering superior service to our clients including audio post production, signatory services, casting, scheduling, contracting, reporting, payroll, and production management. The ideal candidate for this role loves maintaining a welcoming, clean work environment for clients; organizing and managing documents, deadlines, and schedules; keeping others in the production cycle informed and engaged; and consistently communicating with internal team members about project details, outcomes, issues, and needs.

At the direction of our Studio Director, you will be responsible for:

·      Ensuring all studios are opened, prepped, and neat, clean and ready for clients

·      Welcoming clients and guests to the studio and directing them to their sessions

·      Downloading and uploading materials for sessions/clients

·      Prepping printed materials and PDFs for talent

·      Managing document and media security

·      Managing timesheets and contract signing and filing and reporting

·      Checking documents and reports for accuracy and/or inconsistencies

·      Maintaining Internal Documents/Spreadsheets/Calendars

·      Ordering/purchasing, pick up, and serving food for talent and production personnel, including meals, snacks and beverages

·      Managing stockroom and supplies, including ordering and pick up of items

·      Taking production notes for sessions when necessary

·      Providing administrative support for our clients including arranging car service and booking additional services

·      Assisting Studio Director or Principal with other administrative duties and special projects

The best-fit candidate be:

·      Passionate for delivering superior client service

·      Committed to excellence and high performance in all tasks

·      Committed to always being on time

·      Experienced in using Microsoft Office Suite and Google Workspace products, Mac OS, Adobe PDF and digital file delivery systems

·      Professional in all their written and spoken communications

·      Extremely attentive to details and accuracy

·      Comfortable multi-tasking

·      Talented in tracking and following up on project details

·      Able to work discretely and responsibly when dealing with talent and celebrities

·      A graduate of an accredited university

·      Professional in appearance and willing to follow a business casual dress requirement

Only completed applications will be considered. A complete application must include:

·      A cover letter explaining who you are and why you would be our ideal candidate

·      Resumé

·      At least two (2) references from a supervisor at a past employer

We will only contact those candidates who meet the role specifications and application requirements.