What are the responsibilities and job description for the Executive Assistant to CEO position at Outseer?
At Outseer we are empowering our customers to liberate the world from digital fraud. Our market-leading enterprise fraud and authentication platform is used by thousands of financial institutions around the world to protect millions of customer accounts and billions of transactions annually. Leveraging proven data science, including our proprietary consortium data, our customers use our risk-based, machine learning platform to deliver the highest fraud detection rates, lowest false positive rates, and lowest customer intervention in the industry. We stop fraud, not customers. See what others can't at outseer.com.
What you'll achieve :
The Executive Assistant will serve as a trusted partner to the CEO and will be an integral part of the CEO office, effectively operating as an extension of the CEO. They will be responsible for overseeing all travel arrangements, full calendar management, coordinating, preparing decks for and participating in all executive leadership team (ELT) meetings, managing strategic initiative reporting, and facilitating transparent, seamless communication across the ELT.
This role demands exceptional attention to detail, a systematic approach, collaboration, project management, discretion, sound judgment, and a strong understanding of the organization's priorities. In short, the role demands a planful approach to operating at high pace with high quality in a dynamic, global organization. Importantly, the Executive Assistant will act as a culture ambassador, embodying the company's values and positively representing the Office of the CEO to promote alignment and engagement throughout the organization.
Essential Duties
- Manage the CEO's calendar in its entirety, including scheduling all meetings and appointments.
- Prepare and edit communications, reports, and presentations.
- Plan, prepare agendas and presentations for, and participate in all ELT meetings and off-sites.
- Handle confidential information with discretion and professionalism.
- Serve as the primary point of contact for the CEO, screening calls, emails, and meeting requests.
- Draft, proofread, and send communications on behalf of the CEO.
- Maintain productive and positive relationships with internal and external stakeholders.
- Autonomously track and follow up on action items and deliverables from meetings.
- Assist in tracking and monitoring the progress of strategic initiatives and projects.
- Arrange complex travel itineraries and accommodations.
- Anticipate the needs of the CEO and proactively address them.
Desired Qualifications and Profile
Outseer is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Outseer are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and / or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Outseer will not tolerate discrimination or harassment based on any of these characteristics. Outseer encourages applicants of all ages.