What are the responsibilities and job description for the Special Projects Project Admin position at Overture Promotions?
Summary:
The key responsibility of a Project Administrator is to provide operational and administrative support to the Project Coordinator, including backing-up the Project Coordinator when needed. The Project Administrator communicates thoroughly with various departments to keep everyone informed about any changes to the project plan. This role’s main focus is to execute project tasks to provide a smooth flow of progress throughout the project until completion.
Key Responsibilities:
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The key responsibility of a Project Administrator is to provide operational and administrative support to the Project Coordinator, including backing-up the Project Coordinator when needed. The Project Administrator communicates thoroughly with various departments to keep everyone informed about any changes to the project plan. This role’s main focus is to execute project tasks to provide a smooth flow of progress throughout the project until completion.
Key Responsibilities:
- Communicates with Project Coordinator and floor lead on project details and changes
- Partners with Special Projects team to address any issues and redirect project plan if needed
- Builds PF (Production Fulfillment) records for projects that the Special Projects team uses to fulfill projects
- Updates PF records with new or changing information
- Communicates with Special Projects Floor Lead on a regular basis with updates, information, and changes
- Communicates project information and providing paperwork/labels to Special Projects team
- Manages project schedule and updating daily for the team
- Resolves issues with Sales on projects and provides alternatives when needed
- Ensures projects are getting out on time and hitting event dates, ensuring they are done correctly
- Quotes freight cost when requested by Sales
- Works with Inbound team to retrieve incoming goods for projects
- Provides Sales with tracking information on projects that have been shipped
- Notifies Sales of delays in goods in production or delays from carriers if information available
- Flexible, excellent communication, administrative abilities and knowledge of computer applications
- Previous work experience in roles within the Project Management field
- Strong organizational and multi-tasking skills
- Some knowledge of WMS environment/system; NetSuite experience a plus
- Good analytical and problem-solving skills
- Must be detail oriented and dependable
- Excellent communication and interpersonal skills capable of maintaining good relationships
- Time management skills with the ability to meet deadlines
- Proficient in MS office (Word and Excel specifically)
- Ability to determine priorities and accomplish multiple tasks with minimal supervision
- Facilitate production flow through employee assignments and delegation
- Ability to work well under pressure without sacrificing quality
- Must be able to lift up to 50 lbs
- Able to walk, stand, push, pull, reach, bend, stoop, climb, carry 100% of the day
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