What are the responsibilities and job description for the Controller position at Owens Community College?
Advertised Position Title:
Job Description:
Essential functions:
- Responsible for the output of the General Ledger on a monthly basis. Submits appropriate journal entries for posting and generates monthly GASB financial reports for all funds and fixed assets.
- Reviews monthly and year-end balance sheet and accrual account activity and prepares account analyses, both personally and through the direction of staff.
- Coordinates with financial aid office for the balancing of financial aid funds and the proper recording of same. Informs the Treasurer of any problems or concerns in a timely basis.
- Coordinates and oversees audits performed by Independent Public Accountants (IPA) and compliance reviews conducted by state and federal agencies. Disseminates various after-audit reports to relevant government agencies. This includes IPEDS.
- Prepares and/or supervises the preparation of accounting schedules and financial reports requested by the Chief Financial Officer, auditors, federal and state agency personnel, etc.
- Supervises and coordinates all functions and initiatives for the Offices of Controller, Student Accounts, Payroll, Grants, and Procurement. Continuously reviews and evaluates departmental operational policies and procedures, makes recommendations for improvement, and implements approved recommendations.
- Consults with, and provides expert advice to all College stakeholders on financial matters.
- Establishes and maintains detailed records on the security and account structure of the ERP system. Responsible for employee access to the financial systems.
- Develops and maintains policy and procedure manuals for all accounting activities, Request for Proposals, and Contracts.
- Performs tasks necessary to maintain the financial records of the college including: - Setting up year end accruals. - Final balancing of general ledger accounts. - Setting up the accounting for all new detail codes and payroll deduction codes.
- Oversees bank reconciliations and performs backup role for daily cash balancing and reconciliation.
- Assists with training activities for department staff and college personnel.
- Other duties as assigned.
Knowledge, Skills, and Abilities:
- Knowledge of roles of Student Accounts, Payroll, Procurement, Grants, Contracts and General Accounting functions in a higher education environment.
- Knowledge of GAAP and GASB. All entries necessary to close the fiscal year.
- Workday system.
- Oral & written communication
- Analysis Interpersonal skills
- Management Leadership Decision making
- Ability to organize
- Ability to manage several projects at once
- Ability to handle deadlines
- Adapt to change
- Successfully manage stress.
Other Characteristics:
- Even-tempered
- Supportive yet assertive
- Team-oriented
- Collaborative
- Systems thinker
Minimum level of education and experience needed to satisfactorily perform the job:
- Bachelor's degree
- Minimum 5 years of experience directly related to the essential functions.
What field(s) should training or degree be related to?
- Accounting, Finance, or related field.
Preferred Qualifications
- CPA License
- Experience in higher education accounting, governmental/non-profit accounting, or as an auditor in the higher education/governmental sector
Union Position:
Job Classification:
Duty Days:
Work Schedule:
Grant Funded Position:
FLSA Status:
Pay Basis:
Hiring Range:
Retirement System:
Salary : $93,420 - $105,084
