What are the responsibilities and job description for the Event Set-Up Supervisor position at Owl's Nest Resort?
TITLE : Event Set-Up Supervisor
REPORTS TO : Director of Banquets & Events
DEPARTMENT : Banquets & Events
FLSA STATUS : Non-Exempt (Hourly)
JOB SUMMARY
This position is accountable for the overall successful execution of all event set-ups on property. Works with Events and Sales team members to provide proper room set-ups based on requirements and standards, personally assisting whenever needed. Ensures that all work is completed thoroughly, promptly, safely, and on time.
ESSENTIAL DUTIES AND RESPONSIBILITES
- Attend weekly pre-event meetings (BEO) to understand group needs fully.
- Coordinate routine maintenance to ensure a quality meeting facility.
- Ensure function rooms are set according to event documentation (Banquet Event Orders) and customer requirements.
- Delegate tasks to ensure room sets are on time.
- Ability to coordinate staff at numerous locations around the resort.
- Setting up furniture; arranging tables and chairs as per event specs; staging and equipment setup; installing decorative items, etc.
- Disassembling event setups after the event and properly storing equipment.
- Collaboration with event staff and other crew members to ensure smooth execution.
- Ensure event spaces are in “showcase” condition the following day after an event.
The resort environment is unique in that we all share some degree of responsibility for each other and our role to collectively promote the resort in the best light possible. You will work consistently with other departments to create the overall brand image and are expected to be a team player who is willing to assist where appropriate and necessary.
KNOWLEDGE, SKILLS, AND ABILITIES
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS