What are the responsibilities and job description for the Executive Assistant/Office Manager position at Owl Western Pharmacy?
Owl Western Pharmacy is seeking an organized and detail-oriented Executive Assistant / Business Office Manager to provide administrative and operational support to our Executive Leadership Team (Comprised of our CEO / President, and Chief Compliance Officer).
This role requires a proactive individual with organizational skills and the ability to manage multiple tasks efficiently. This role is highly autonomous, and works closely with the CEO / President in the normal course of work.
Responsibilities
Office Management:
- Review current vendors, processes, ways of working and identify and propose opportunities to improve vendor commercial terms, ordering of medication, or ways of working.
- Oversee general office operations, including facilities management, maintenance, and supply inventory.
- Manage inventory stock levels, directly purchase non-prescription inventory, or coordinate with Pharmacist on needed medication ordering.
- Support monthly billing processes based on need, and willingness to learn and expand position.
- May work with Quickbooks, or suggest new accounting software’s to help track accounts payable, and account receivables.
Human Resources:
- Manage job postings and coordinate new hire interviews.
- Manage and maintain human resource records.
- Ensure compliance in employee training records, licensing, and certifications.
- Engage team as required to ensure continued compliance, and support with team members.
Executive Support:
- Manage and maintain executive calendars.
- Handle confidential information with professionalism and discretion, while fostering and help support a positive/collaborative environment.
- Provide administrative support such as screening and direct incoming calls and emails.
Job Types: Full-time, Part-time
Pay: $65,000.00 - $85,000.00 per year
Expected hours: 20 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
Work Location: In person
Salary : $65,000 - $85,000