Executive Assistant to the Chief Executive Officer

Description

Oxerra operates manufacturing facilities and divisional offices in five continental regions: America, Asia, Australasia, Europe, and Africa, with a strong production base in China. Well-built distributing networks, worldwide divisional offices, and state-of-the-art manufacturing facilities enable us to deliver the best quality iron oxide pigments, ingredients, and raw materials to our valuable customers in every location. Flexibility, cost-effectiveness, and customer orientation have made us a world leader in iron oxide technology.

Position Summary

The Executive Assistant will provide administrative support to the Chief Executive Officer (CEO) for Oxerra Americas. This position is in The Woodlands, Texas, and is primarily an in-office position with flexibility.

Essential Functions

• Perform clerical and administrative tasks, including drafting letters, memos, reports, and other documents.
• Oversee special projects and assignments, ensuring timely and successful completion. This includes working with multiple departments and international company locations.
• Schedule and attend meetings on behalf of the CEO, take notes, and record minutes.
• Proofread documents for accuracy and clarity before distribution.
• Receive incoming communication, including email, phone calls, and mail on behalf of the CEO, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Identify and implement improvements to workflow.
• Perform office tasks, including maintaining records, ordering supplies, attending to office visitors, maintaining office equipment, and checking and sorting the mail.
• Maintain confidentiality in all interactions and documentation.
• May arrange travel and accommodations, including international travel, and complete all required after-travel documentation.
• Performs additional duties as assigned.
• Minimal travel as needed.
  
  

Benefits

Oxerra Americas offers a comprehensive benefits package, including:

• Flexible work schedules
• Medical, dental, and vision insurance
• Flexible Spending Accounts
• 401k match up to 4%
• 4% 401k contribution, regardless of employee contribution
• Company-paid life insurance
• Company-paid short and long-term disability
• Paid Time Off
• Paid holidays
• Employee Assistance Program
  
  

Oxerra Americas is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

Requirements

Knowledge, Skills, and Abilities

• High school diploma required, bachelor’s degree in business administration or related field preferred.
• At least five years of related experience is required.
• Possess excellent organizational skills and be detail oriented.
• Ability to multitask, prioritize workload, and meet deadlines.
• Flexibility to handle varied tasks and adapt to changing priorities.
• Must have proficiency with Microsoft Office suite with intermediate to excellent Outlook, Excel, and PowerPoint skills.
• Strong communication skills, both written and oral, are essential. Foreign language skills are a plus.
• Strong interpersonal skills, including working with executive leadership, directors, managers, and employees at all levels.
• Ability to work non-standard hours occasionally due to the CEO's international travel.