What are the responsibilities and job description for the Data Entry/ Staff Administrative Professional position at Oxford Administrative Clerk?
Job Summary
The Oxford Administrative Clerk is a critical role that supports the administrative functions within the Town office. This position acts as an Assistant Clerk/Typist for various positions, including the Town Manager, Clerk/Treasurer, and Planner.
Main Responsibilities:
- Provide front office receptionist duties, including assisting the public, vendors, contractors, and other customers.
- Perform routine office tasks such as answering the phone, data entry, file management, and electronic communications.
- Manage office supplies, equipment, and building equipment inspections.
Administrative Support:
- Support the Town Manager/Administrator/Clerk with daily tasks and responsibilities.
- Pick up and post mail, manage customer payments, and process Water/Sewer billing and invoicing.
Planning Office Support:
- Respond to public inquiries and provide information on zoning and land use matters, application procedures, and projects.
- Accept and assess permit applications, calculate fees, and track permit numbers.
- Issue approved building permits and manage permit files.
Boards and Commissions:
- Prepare notices, permit packages, and meeting minutes for Boards and Commissions.
- Liaise with members and maintain records of all documents.
Other Duties:
- Manage annual licenses for boat slip rentals, short-term rentals, and long-term rentals.
- Provide administrative assistance to the Election Supervisors, Police Department, and Public Works Department as needed.
Requirements:
- Proficient in Microsoft Office (Word, Excel, Publisher, and Outlook).
- Knowledge of Constant Contact, social media, and web pages.
- Excellent communication and organizational skills.
- Efficient typing skills and computer literacy.
- Knowledge of municipal government programs and processes.
