Administrative Assistance

JOB SUMMARY

The Administrative Assistant provides administrative and general office support primarily to the Chief Executive Officer, and secondarily to other teams of Oxford Tax & Accounting Solutions, Inc. The position provides administrative and data entry support to Oxford Tax & Accounting Solutions team.

Supervisory Responsibilities

This position has no supervisory duties.

ESSENTIAL JOB FUNCTIONS

•     Position is responsible for answering and directing phone calls.

•     Performs administrative activities and duties such as: filing and scheduling; preparation of correspondence for mail merge of contracts and correspondence and postage; coordination of scheduling meetings, conferences, and appointments; photocopying and scanning documents; maintains supply closet, orders office supplies.

•     Maintains document management system for tax filing and the repository for accounting records.

•     Enter mathematical data into QuickBooks online and into ATX tax preparation software.

•     Opens requisitions, work orders, orders equipment, tracks orders and shipments.

•     Performs QuickBooks bank reconciliation.

•     Performs other related duties as assigned.

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QUALIFICATIONS

Education and Experience: An Associate or Bachelors Degree is required,.

The Administrative Assistant must be a critical thinker and is driven to learn accounting concepts and tax preparation concepts.

Licenses or Certifications:

Must be willing to obtain QuickBooks online certification.

Must be willing get certified in tax preparation.

Special Requirements:

None.

Knowledge, Skills, and Abilities:

•     Knowledge of departmental policies, plans, and procedures.

•     Knowledge of modern office practices, plans, and procedures.

•     Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.

•     Skill in effective communication, both orally and in writing.

•     Skill in problem-solving and making quick decisions using knowledge of organization.

•     Skill in prioritizing and organizing work.

•     Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.

•     Ability to use computers for data entry, word processing, and/or accounting purposes.

•     Ability to follow-through on complex tasks.

•     Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

WORKING CONDITIONS

The work environment is a comfort-controlled office environment. The noise level is usually moderate to high.

This a part-time-position /1099 position.