Director of Facilities

Future Vacancy : 1 - Director of Facilities - 8.0 hrs./day, 12 months per year management position. This eligibility list will be valid for one year and will be used to fill any future vacancies during the time this list is active. Definition To coordinate the development of short and long range planning relating to site acquisition and school facilities; manage the district's construction program; administers the units responsible for maintenance, custodial and grounds maintenance operations of the School District; and to perform a variety of other duties relative to assigned area of responsibility.

DIRECTOR OF FACILITIES

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.  Specifications are not intended to reflect all duties performed within the job.

Definition

To coordinate the development of short and long range planning relating to site acquisition and school facilities; manage the district’s construction program; administers the units responsible for maintenance, custodial and grounds maintenance operations of the School District; and to perform a variety of other duties relative to assigned area of responsibility.

Supervision Received and Exercised

• Receives supervision from the Assistant Superintendent, Business and Fiscal Services
• Exercises direct supervision over maintenance and facilities staff.

Essential Function Statements

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

1.      Direct Facilities’ supervisory personnel in planning and managing the maintenance and operations programs of the District; confer with maintenance, custodial and grounds keeping personnel regarding methods and procedures of work, operational issues, and supply and equipment requirements; assist with and solve existing problems and determine future requirements for personnel and material, conferring with school officials regarding problems and needs.

2.      Supervise assigned personnel; assist in the selection of Facilities personnel; evaluate work of employees; prepares and conducts in-service training.

3.      Develop new procedures as needed and assure that the established procedures are carried out efficiently; reviews and recommends policy, personnel, and procedural changes.

4.      Inspect all district facilities; resolve existing problems and determines future requirements; develop cost estimates relevant to facilities planning and site acquisition.

5.      Coordinate and develop data in areas of school facilities and housing needs, site selection and acquisition; prepare specifications for bids; field tests new supplies, tools, and equipment.

1. Manage the Civic Center Act program for use of facilities by District and community groups and individuals; coordinate special events’ operations requiring preparation of facilities;
2. Manage the district’s energy conservation program; serves as district environmental impact officer; serve as the District’s representative to the State Allocation Board and Office of Public School Construction for state-funded construction projects.

8.      Prepare written and oral reports and applications, conferring with state, county and local officials on matters pertaining to the District's building program.

9.      Prepare working sketches and blueprints; interpret, implement, and develop specifications in the design of all buildings; consult and advise in regard to alteration of existing structures.

10.    Assist in coordinating the development of short and long range planning with respect to site acquisition and disposal and school facilities. 

11.    Work with architects, building inspectors, school administrators, public agencies and contractors on the design, construction, or alteration of school buildings and landscaped areas.

12.    Review, advise on, and approve work requisitions; review requests for alterations, remodeling, modernization,               and other work; make and review cost and labor estimates on construction and repair work.

13.    Maintain schedules for and recommends implementation of preventive maintenance programs.

14.    Review budget requests from the supervisory personnel and prepare operational budget for the department.

15.    Operate a computer and modern software to develop, direct and maintain a computerized facilities program.

16.    Perform related duties and responsibilities as required.

Qualifications

Knowledge of:

• Operations, services and activities of a comprehensive school district facilities program.
• Basic concepts and principles of architecture, planning and engineering.
• Research techniques including planning of studies and investigations, determining variables, and developing source data.
• Standard construction methods, terminology, materials, equipment and practices.
• Principles and practices of budget preparation and administration.
• Management skills to analyze programs, policies and operational needs.
• Principles and practices of program development and administration.
• Project cost analysis principles and procedures.
• Surveying, right-of-way and easement requirements.
• Standard drafting practices, procedures and conventions.
• Principles  of supervision, training and performance evaluation.
• Modern office procedures, methods and equipment, including computers.
• Safety practices and procedures including OSHA and CALOSHA regulations.
• Laws and regulations relating to the broad area of school construction and maintenance of facilities.

Ability to:

• Plan, organize, direct and coordinate the work of Facilities Department.
• Select, supervise, train and evaluate staff.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Interpret laws, rules, regulations and policies related to construction and housing needs.
• Read and interpret blueprints, mechanical, electrical, civil and structural drawings, plans, and sketches.
• Perform complex mathematical computations.
• Prepare and administer large and complex budgets.
• Prepare clear and concise administrative and financial reports and make presentations.
• Operate a computer and modern software to develop, direct and maintain a computerized facilities program.
• Provide information and assistance to parents, the general public and other staff members in a helpful, courteous and timely manner.
• Maintain confidentiality of information obtained during the course of work.
• Understand and follow oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work independently with limited supervision.
• Analyze situations accurately and adopt an effective course of action.
• Plan and organize work to meet schedules and timelines in an environment with constantly changing priorities.
• Communicate clearly and concisely, both orally and in writing.
• Follow good health and safety principles and practices.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

A typical way to obtain the knowledge and abilities would be:

Experience:   Five years of experience in the construction, maintenance, operations and repair of large buildings, including at least two years of supervisory experience is desired.

Training:      Graduation from an accredited four year college or university with a major in Planning, Public Administration, Engineering, Architecture, Business Administration or a related discipline.

Licenses or Certificates 

Possession of, or ability to obtain, a valid California driver's license.

Working Conditions

Environmental Conditions:   Office and field environment; construction building site; travel from site to site.

Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods of time; operate a computer and keyboard; near visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; manual dexterity to operate a telephone; lift horizontally and vertically, bend and stoop.

 

Oxnard School District

Personnel Commission Approved:   August 7, 1984; Reclassification Study: February 26, 1998

 

Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of experience in the construction, maintenance, operations and repair of large buildings, including at least two years of supervisory experience is desired. Training: Graduation from an accredited four year college or university with a major in Planning, Public Administration, Engineering, Architecture, Business Administration or a related discipline. Licenses or Certificates Possession of, or ability to obtain, a valid California driver's license.