What are the responsibilities and job description for the Office Manager position at P3Hired?
Position Overview
The National Landing Business Improvement District (BID) is seeking an energetic, well-organized, and detail-oriented individual to serve as the organization’s Office Manager.
The Office Manager is responsible for overseeing the daily administrative duties and business functions of the BID office, ensuring efficiency, organization, and smooth functioning. This role serves as the backbone of the office driving employee engagement and culture, fostering a positive team environment, supporting department administrative needs, and ensuring employees are informed about office policies, schedules, and other key information.
The Office Manager thrives in a fast-paced, strategic, and collaborative environment. This person should be a highly motivated and organized individual who can balance a number of concurrent projects and assignments while being responsive in a timely manner to any emerging daily needs. This person will report directly to the Deputy Executive Director.
Responsibilities
Office Administration
- Oversee and manage day-to-date office operations including reception services, processing mail, meeting room scheduling, maintenance of organizational files, voting and non-voting Board member contact database management, supplies fulfillment and management, and mail retrieval
- Ensure that common use areas such as the meeting rooms, conference room, collaboration tables, and kitchenette as well as individual desks and offices are maintained, stock with sufficient office supplies and in an orderly, clean, and safe manner
- Serve as liaison with building property management team to ensure a safe, clean, and comfortable office environment
- Assistance with selecting and purchasing of necessary office furnishings and equipment
- Tracks and maintains memberships to applicable professional associations / organizations as well as relevant media subscriptions
- Oversee the maintenance and upkeep of office facility and equipment
- Support development and updating of standard operating procedures as needed, including the Employee Manual
- Support procurement and management of organizational insurance policies
- Serve as the designated office “Emergency Coordinator”
IT Management
Human Resources Administration Support
Events and Meeting Support
Other Duties As Assigned
Qualifications
