Complex Procurement Consultant

This position is remote, but occasional travel for training and meetings may be required, so the successful candidate will be a resident of Pennsylvania.

The Office of The Chancellor is seeking a Complex Procurement Consultant (CPC) to join the Procurement Shared Services (PSS) team with an anticipated start date of July 14, 2025.

The CPC supports strategic sourcing initiatives, which aims to enhance collaboration and cost-efficiency across the universities. The CPC leads complex procurement projects, including market analysis, sourcing strategy development, supplier negotiations, and contract management, particularly for library services (Keystone Library Network), dining services, and pouring rights. The role involves advising and training staff, ensuring compliance with procurement policies and regulations, and driving cost-saving initiatives. The CPC also contributes to the development of procedures, strategic initiatives, and policy recommendations, requiring a high level of professionalism, independence, and expertise in procurement best practices.

Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Understand and execute procurement practices, follow policies and procedures, and ensure compliance with all Federal and State procurement codes.
• Analyze industry trends and system/university historical data, prior to bid or contracting.
• Develop cost efficiencies and savings strategies.
• Work independently on complex procurement projects and contracts. Leading various complex solicitations from initiation through contract award.
• Independently execute various contracts, including but not limited to drafting, negotiation of terms and conditions, legal review, ensuring contract routed for signature, through execution.
• Program/Project contract management, as assigned. Reviewing program, or project, focused contracts and suppliers. Managing supplier performance and building supplier relationships. Developing cost strategies and identifying program efficiencies.
• Develop program/project processes and procedures as needed.
• Procurement support to, training and mentoring PSS staff as it pertains to the programs/projects assigned.
• Provide business and process recommendations to leadership to improve team performance, turnaround time, and other continuous improvement efforts.
• Act as lead agent for library services.
• Meet regularly with the KLN coordinator to review and understand university library needs, assist with locating resources and publisher contracts or executing contracts with those publishers or consortiums.
• Ensure contract information is posted to the library services webpage for university access.
• Work with each of the universities stakeholders for dining to ensure university and student satisfaction with the dining provider.
• Work collaboratively with the dining consultant on all aspects of this program. This includes solicitation development, on-site meetings and participation, walk-throughs, contract negotiation and execution, amendments, and any other aspect to dining.
• Support the Pouring Rights solicitation, contract negotiation and amendments.
• Other duties or collaboration initiatives as assigned.

Work Environment:
This position is remote but occasional travel to System headquarters in Harrisburg or other locations for meetings may be required, so the successful candidate will be a resident of Pennsylvania.

Minimum Qualifications:

• Bachelor of Science Degree in a business-related field. Must have relevant procurement experience. A combination of relevant education and experience will be considered.
• Experience and strong understanding of procurement concepts, processes, procedures, and best practices in procurement.
• Experience and a strong understanding of contracts and various contract types, compliance standards, Labor & Industry Guidelines, Labor Law Compliances including knowledge of prevailing wage laws and applicable use, as well as best practices in contracting.
• Experience with procurement and contract law, understanding contract language and legal requirements with an understanding of legal terminology; or the ability to learn and interpret legal terminology. Detailed record keeping of contract documentation and financial data.
• Strong management skills, including but not limited to, directing tasks and project assignments, effective planning, organization, problem solving, and oral and written communication. Strong time management skills are required in a remote setting.
• Experience using an ERP system
• Experience using Microsoft Office products, i.e. Office 365, Word, Excel, SharePoint, Teams. Strong experience in SharePoint is a plus.
• Experience using various software including but not limited to Adobe, DocuSign, Cisco Jabber, etc.

Other Knowledge, Skills, and Abilities (Required):

• Regular, reliable, and non-disruptive attendance is an essential job function, as is the ability to create and maintain collegial, professional, harmonious working relationships with others.
• Ability to travel to field locations and meeting/training sites by motor vehicle when required.
• Communicate both orally and in writing to issue, receive and carry out instructions and orders effectively and to convey information to a variety of co-workers and the general public.
• Ability to perform multiple complex tasks with accuracy and efficiency and within time constraints or to meet deadlines.
• Ability to work independently, initiative, quality and accuracy, ability to track, stay on task, and continued follow up, in a high-paced environment.
• Strong customer service skills. Provides assistance and guidance to internal and external customers.
• Adaptability/Flexibility – embraces change with innovation, courage, and resiliency.
• Uses sound business judgement. Applies knowledge of the field and common sense to make the best decisions.
• Teamwork/Collaboration -excels at building partnerships and working as part of a team.

Preferred Qualifications:

• Extensive time and experience in a procurement and/or contractual environment.
• Ability to manage large and complex procurements and managing teams from multiple areas.
• Experience in higher education purchasing experience.
• Experience with library products, dining or energy commodities and other services related experience; related higher education experience.
• Supplier support experience, building relationships, managing accounts, experience in the onboarding, and evaluation area.
• Experience in SAP/Ariba
• Procurement or Contract related certifications.

Supplemental Information:
Please note, this position is with the Office of the Chancellor at the PA State System of Higher Ed, not Kutztown University.

Applications & Resumes will be accepted until position is filled.

All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.

Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.

Citizenship or work authorization to work in the United States required.

Non-Discrimination Statement
The Pennsylvania State System of Higher Education prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act. For information regarding civil rights or grievance procedures and for inquiries concerning the application of Title IX and its implementing regulation, contact Christa Cobb, State System Title IX Coordinator, 2300 Vartan Way, Suite 207, Harrisburg, PA 17110; Phone: (717)720.4167; Email: CCobb@passhe.edu. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East - Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.

Job Type: Full-time

Pay: $65,283.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: Hybrid remote in Harrisburg, PA 17110

Salary : $65,283