What are the responsibilities and job description for the Seasonal Associate, The Democracy Cycle (Contract/Freelance) - Apply by Friday, 2/14/25 position at PAC NYC?
About Perelman Performing Arts Center (PAC NYC)
Following 9 / 11, the community and civic planning process that resulted in the World Trade Center master plan in 2003 envisioned a new performing arts center as one of the anchors of the site. The Perelman Performing Arts Center (PAC NYC) opened in the Fall of 2023 realizing that plan and becoming the new home for emergent and established artists in theater, dance, music, opera, and multi-disciplinary performance from New York and the world in downtown Manhattan.
Our mission
PAC NYC's mission is to create connections by cultivating bonds between extraordinary artists and communities, with exemplary performances in active dialogue across the arts, and in our flexible, intimate spaces, inviting conversation and new relationships. Our art and our audiences reflect the dynamic energy of all five boroughs of New York City. Our work asks all of us to consider and embrace the complexities of society. Together, we welcome the entire world.
The Democracy Cycle
The Democracy Cycle is a new commissioning and development program designed to support new works that explore themes relating to the nature, practice, and experience of democracy. The Democracy Cycle's hope is that the commissioned projects will enrich and expand discussion of and participation in democracy - be it in the national, state, regional, or hyperlocal community realm - as it is practiced in the United States and worldwide. The Democracy Cycle is a collaboration between the Perelman Performing Arts Center (PAC NYC) and Civis Foundation, and is made possible by generous support from Civis.
Job Summary
Position : Contract / freelance Seasonal, 10-15 hours / week.
Compensation : $35 / hour
Start date : March 2025 start-date preferred, into December 2025.
Apply by : Friday, February 14th
Remote, with exception of the 2-day panel in NYC in September 2025. (If the Seasonal Associate is local to NYC, there is opportunity for a hybrid work situation.)
The Role
The Seasonal Associate supports the Director of The Democracy Cycle in the review process and administration of this commissioning and development program, managing communications with artists, readers, and panelists as well as supporting the Director with operations for the overall program.
The Seasonal Associate for The Democracy Cycle will be extremely organized, a clear communicator, and self-starter able to work in partnership with the Director and independently in a remote work paradigm, except for the in-person Panel. The Seasonal Associate must have relevant experience supporting similar processes using Submittable in other Open Calls or within grant application processes in foundations, through clear communications and tracking. The Seasonal Associate will also be responsible for assisting, as necessary, with other elements of The Democracy Cycle program which may include researching new avenues of disseminating the next Open Call, updating the Open Call materials, and updating the Submittable site for the next Open Call.
Your key responsibilities
- Support Director of The Democracy Cycle to communicate with artists, Readers and Panelists in support of TDC's 2025 Open Call, its review process, and in the program's overall operations.
- Working within Submittable, assign proposals to reviewers and panelists, track evaluations, and pull reports, and help prepare the next Open Call application materials.
- Support applicants via answering email inquiries regarding the program from artists. (Technical questions may be referred to Submittable)
- Support Director, readers and panelists in the application and evaluation processes, including during the 2-day panel.
- Support Director in providing post-commission support that facilitates the commission process and its reporting requirements.
- Maintain and update electronic commissions records, and project development records through project management software, and spreadsheets.
- Working within Submittable, make use of training tools provided by that platform and share knowledge with Director.
- Generate reports of program data and assist with special projects as needed.
- Assemble briefing documents and other supplemental materials to prepare Director and Working Group members for Working Group meetings.
- Support the development of presentations for Working Group, PAC NYC and Civis leadership and Board, and other partners.
- Provide in-person support to Director and Panel during 2-day panel process in September 2025.
- May be assigned other related duties as requested.
What it takes to be successful in the role
Reports to
Director of The Democracy Cycle.
Interested candidates should submit a resume, cover letter and 3 references with their application.
We encourage you to apply
At PAC NYC, we are committed to building a diverse and inclusive workplace. If you're excited by this role and the job description aligns with you and the work you are passionate about doing, please apply to the position. We encourage all applicants who are committed to contributing to an equitable and inclusive work environment to submit an application for a role with us without feeling like they need to meet every single qualification of the position, specifically people from traditionally excluded / marginalized groups. You might be the right candidate for this role, or for others that we're adding to our team.
Our commitment to creating a diverse and equitable workplace
Equal employment opportunity and a commitment to a diverse staff are fundamental principles at PAC NYC, where employment opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender identity, sexual orientation, age, national origin, citizenship, disability, veteran status or any other protected characteristic as established under law.
Salary : $35
