Personal Assistant

Description

Position: Personal Assistant

Compensation: $30-50/hr depending on experience

Location: Los Angeles County area/ Southern California (travel may be required)

We are looking for a proactive, trustworthy, and reliable individual who excels in managing both personal assistance tasks and financial oversight, and who can adapt to the varied needs of a busy household. This hybrid role combines administrative support and personal assistance with financial record-keeping, offering a unique opportunity to manage a range of tasks in a fast-paced household. The ideal candidate will have a excellent organizational, communication, and multitasking skills to assist in daily household operations.

Key Responsibilities:

Personal Assistant Duties:

• Administrative Support:
  • Manage schedules, appointments, and personal calendars for household members.
  • Handle and prioritize household correspondence, including phone calls, emails, and letters.
  • Organize and maintain household files, records, and documents.
  • Coordinate household tasks such as organizing events, travel arrangements, and errands.
• Household Management:
  • Maintain and track household supplies, ensuring necessary items are restocked regularly.
  • Liaise with household staff or contractors to coordinate cleaning, maintenance, and other services.
  • Oversee the general organization of the home, managing household projects and tasks efficiently.
• Errands and Logistics:
  • Run personal errands, such as shopping, picking up dry cleaning, and assisting with household chores.
  • Organize and arrange transportation, including booking rides and coordinating vehicle use.
• Travel Arrangements:
  • Book and manage travel plans, including flights, accommodation, and itineraries for household members.
  • Ensure all travel-related documents and arrangements are prepared in advance.

Bookkeeping Duties:

• Financial Recordkeeping:
  • Manage and track household finances, including bill payments, household expenses, and budgeting.
  • Maintain accurate and up-to-date financial records, ensuring compliance with tax regulations.
  • Reconcile bank statements, credit card statements, and other financial records regularly.
• Invoice and Payment Management:
  • Process and track invoices from household services (e.g., maintenance, cleaning, utilities) and personal vendors.
  • Ensure timely payments to contractors, service providers, and other vendors.
• Document Preparation:
  • Organize financial documents and receipts for tax preparation and liaise with accountants, as needed.

Ensure all financial documentation is in order and accessible for tax filings.

Qualifications

Qualifications:

• Proven experience as a personal assistant, bookkeeper, or in a similar role.
• Solid knowledge of bookkeeping principles and financial software (e.g., QuickBooks, Excel).
• Strong organizational and time-management skills, with a keen eye for detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• High level of discretion and confidentiality when handling sensitive personal and financial information.
• Strong problem-solving and decision-making skills.
• Ability to work independently and take initiative.
• Proficiency in office software (Microsoft Office, Google Suite, etc.) and household management tools.
• A background in finance, accounting, or bookkeeping is preferred.

Desired Skills:

• Experience with event planning or hospitality.
• Familiarity with household management software or tools.
• Knowledge of tax preparation and financial reporting.
• Experience with household staff management is a plus.

PAFCO is an equal opportunity employer. 

We do not offer sponsorship at this time. 

Salary : $30 - $50