What are the responsibilities and job description for the Fiscal Specialist Headstart position at Pacific Clinics?
Who We Are:
Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and supports. Its team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally-responsive, trauma-informed, research-based services for individuals and families from birth to older adults. The agency offers services in 18 counties including Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura.
Pacific Clinics Head Start and Early Head Start programs provide free early education and childcare for children from birth to age five and prenatal and parenting support for eligible families.
Who We Serve:
Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families. Our diverse staff provides culturally and linguistically relevant services in over 22 languages to our region’s culturally and ethnically diverse populations. We provide services in 18 counties across California.
Pacific Clinics Head Start and Early Head Start programs provides services in center-based, home base and family child care provider homes, regardless of income. We teach children how to share emotions in a healthy way.
What We Offer
- The initial compensation for this position ranges from $27.61 - $30.86 per hour.
- Actual offers will be determined by the candidate’s creditable years of experience in conjunction with internal equity considerations and based on the organization’s current compensation practices.
- We Offer Medical, Dental & Vision benefits, retirement options, Flex Spending, EAP, and more!
- Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve
- Benefits eligibility starts on Day 1!
POSITION SUMMARY:
Under the direction of the HS/EHS Operations Manager, provides support to the HS/EHS/EHS CCP Operations Manager, Finance Analyst and Head Start and Early Head Start Ancillary Programs (“HS”) with all program fiscal related matters. This position will work closely with Supervisors, Accountants, and Managers of both the Accounting Department and the Head Start Programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Responsible for reconciling and coding all vendor invoices, credit card expenditures, tracking all program conferences and travel, including mileage for HS/EHS/EHS CCP and State funded Programs.
• Responsible for monthly reconciliations of general ledger accounts and collects reviews invoices from partners, consultants, vendures or for any other reoccurring expenditures (open purchase orders).
• Assists the Finance Analyst with the preparation of financial reports and responsible for monitoring expenditures in compliance with Head Start and State regulations. Assists with budget analysis and monitors consistency between contract budget and expenditures.
• Provides assistance in the contract process and ensures all expenditures are within the allocated program budget.
• Responsible for generating non-federal share from vendors, contractors, and monitoring program wide.
• Assists in the Child and Adult Care Food Program (CCAFP) and CA State Preschool (CSPP) reporting process, keeps track of parent fees for State Preschool program.
• Works closely with procurement department to track all program project expenditures, open PO’s according to Head Start and State guidelines and collects supporting documents
• Responsible with fiscal year end close outs by closely monitoring all obligated expenditures to ensure all transactions are completed and processed within set fiscal year.
• Reconciles and processes billing invoices for Head Start, EHS and Child Care Partnership Programs, does the follow up on accounts receivables for CACFP food invoices.
• Works closely with the Operations Manager and Fiscal Analyst collecting necessary documentation and assisting with financial and program audits.
• Assists in budget preparation for current and future programs. Has an understanding of State and Federal regulations relating to HS, State and other Child Care Programs.
• Ensures proper receipt and review of check requests and invoices.
• Participates in Head Start/EHS Management team meetings and trainings.
• Reports to work on time and maintains reliable and regular attendance.
• Model Pacific Clinics’ approach, mission and core values in all communication and correspondence.
• Interacts with other internal programs, clinical/support staff and external sources such as school or community personnel as applicable.
• Communicates effectively in a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-workers and others.
• Performs other duties as assigned.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ORGANIZATIONAL RELATIONSHIPS/INTERACTION:
Initiate and maintain professional interactions and communication with agency employees and/or others.
EDUCATION and/or EXPERIENCE/POSITION REQUIREMENTS:
• AA degree required and Bachelor’s degree in Business, Accounting, Finance, or equivalent preferred.
• Ability to work effectively and professionally in a multi-task, fast-paced environment
• Detail-oriented with ability to avoid and detect errors in a fast-paced, high work volume environment.
• Excellent computer skills and demonstrated ability to work in Windows environment, proficient in Excel.
• Effective organization skills and ability to work with minimal supervision.
• Excellent verbal and written communication skills.
• Ability to work effectively with diverse staff and Agency demographics.
• Ability to work a flexible schedule as needed to fulfill departmental and Agency needs which may include weekends, evenings, and holidays.
• Previous experience with Head Start Programs or with non-profits is a plus.
Salary : $28 - $31
