What are the responsibilities and job description for the HR/Payroll Coordinator position at Pacific Coast Companies, Inc.?
Basalite Building Products, LLC is one of the largest manufacturers of concrete masonry products in the Western United States. Product lines include structural block, interlocking paving stones, engineered wall systems, retaining walls, ornamental and garden products, and a full range of sack goods. We are a proud member of the Pacific Coast Building Products Family of Companies.
POSITION SUMMARY: Under the direction of the Regional Accounting & Admin Manager, this position is responsible for all human resource, payroll, benefits and other administrative duties; and is responsible for supporting and demonstrating the Core Values of Integrity, Safety, Respect, Customer Focus, Quality, Innovation and Financial Success. Performs other related duties as assigned.
SUPERVISION RECEIVED: General
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Edits and updates payroll data to PCCI-Payroll biweekly and semi-monthly for hourly and salaried payroll respectively in the CO Region using UKG payroll system. Distributes the paychecks/remittance statements according to the location’s specific process.
- Performs payroll transactions for employees within the scope of authorization.
- Make necessary task code and cost center changes to reallocate hours worked by employees.
- Prepare designated labor reports for managers.
- Self-audits payroll weekly to ensure the fewest corrections after payroll has run.
- Ensures all payroll processes are completed and adhered to consistently.
- Keep abreast of wage and hour payroll regulations, i.e. minimum wage increases.
- Communicates/follows-up with employee’s supervisor when timekeeping standards are not being met, i.e. missed time punches, timesheets not signed etc.
- Communicates with Senior Management/Subsidiary Human Resources concerning employee questions about Human Resources or payroll.
- Communicates with PCCI and/or enters employee changes to Employee Central and Human Resources regarding benefits, W-4 changes, change of address etc.
- Seeks guidance from Subsidiary HR to ensure compliance on wage and hour, labor posters etc.
- Coordinates communication concerning payroll with employees, supervisors, and managers.
- Coordinates and prepares for hiring, rehiring, layoff, terminations and all status changes using Success Factor’s Employee Central and any other relevant HRIS modules.
- Sets up drug testing, pre-employment physicals, background/credit checks.
- Orients new employees to company policies, procedures and benefits.
- Maintains confidentiality in all aspects of administering duties and responsibilities.
- Assists employees with questions regarding payroll, health insurance, leave of absences and other benefits and completion of required forms. Handles communication with PCCI regarding health insurance.
- Plans for and coordinates company social activities including but not limited to, Company Thanksgiving and Christmas luncheons, Adopt-A-Family events, picnics etc.
- Coordinates with Management to prepare for annual benefit and open enrollment meetings and Wellness screenings.
- Maintains and updates communication bulletin boards throughout the plant and office with job postings, required labor law posters, and company news, etc.
- Occasional travel to Roseville Admin office for trainings.
- Occasional travel to Basalite Colorado Springs for onboardings, benefits, etc.
- All other duties and responsibilities assigned from time to time by the company or its designated representative.
- Attends safety meetings and abides by all safety rules set forth by company and governmental regulatory agencies; ensures that hazardous conditions are reported and corrected.
- Predictable and regular attendance is required. Must be able to work overtime as needed.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- 5 years of payroll experience or accounting background or equivalent combination of both.
- Basic knowledge of CO wage and hour regulations with regards to payroll highly desirable.
- 2-5 years of experience using payroll software …i.e. SAP/UKG desirable.
- Valid CO Driver’s License.
- Bilingual in Spanish highly desirable.
- Experience with Success Factors HRIS system a plus.
- Excellent communication skills – Written and Oral.
- Ability to multi-task with attention to detail.
- Excellent interpersonal skills
- Professional demeanor
- Ability to work with little or no supervision and stay on task
- Basic math abilities. Add, subtract, multiply and divide.
- Must possess requisite skills to apply common sense and comprehend and explain Company policies and documents
- Ability to operate a personal computer, printer, 10-key adding machine, copier, facsimile machine and any other equipment required to perform duties.
- Knowledge of Microsoft Office systems- Outlook, Excel, Word and PowerPoint a must.
- Predictable and regular attendance is required. Must be able to work overtime as needed.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Frequently required to use hands to finger, handle or feel; Reach with hands and arms; Talk and listen; Stand, walk, and sit.
- Occasionally required to bend at the waist; Lift and/or move up to 30 pounds.
- Some travel time may be required (Travel to Colorado Springs and Roseville Admin Office).
- Driving personal vehicle to attend meetings or administer duties.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Office/Plant environment with moderate to loud noise, moving machinery, dirty and dusty.
- Outdoor weather conditions.
- Extreme temperatures.
- Wear mandatory and/or other appropriate personal protective equipment (PPE)
Salary Range $20-$25/hr. DOE.
This is a regular, full-time position with competitive compensation and full benefits including medical/dental insurance, disability benefits, life insurance, 401(k), profit sharing retirement plan, and wellness programs. We are an equal opportunity employer and promote a drug free workplace
Salary : $20 - $25
