Construction Accountant & Office Administrator

Job Description

Job Description

Job Summar y :  The Construction Accountant will be responsible for managing financial records, overseeing project budgets, tracking expenses, and ensuring compliance with industry regulations. This position will work closely with the project manager and / or owners to ensure accurate financial reporting and timely invoicing. The Construction Accountant will have a strong background in construction accounting, proficiency in accounting software, and excellent organizational skills.

Responsibilities as Construction Accountant :

• Setting up construction cost breakdowns and accounting system
• Enter and code to financial cost breakdowns
• Process accounts payable in acceptable to owner manner for lender approval
• Assist with any necessary financial audits if necessary, from financial institutions
• Print and process invoicing from sub-contractors
• Track California Pre-liminary liens per each account
• Track releases and obtain releases from each supplier / sub-contractor prior to their payment, ESPECIALLY all final payments to vendors and subcontractors
• Be familiar with multiple party checks
• Joint check writing to ensure owner is protected from liens from suppliers not being paid by subcontractors.
• Process accounts payable
• Monitor supplier statements
• Set up supplier / subcontractor W-9’s
• Verify all sub-contractor licenses and category for current year as well as State Bonding
• Verify and confirm all sub-contractors and suppliers are adequately insured
• Review all invoices for accuracy
• Process daily all invoicing
• Reconcile inventory received and invoicing
• Create and maintain owner approved filing system
• Accurately maintain inspection cards with proper authority
• Support everyday functions at locations of all job sites
• Work with outside professional accountants on behalf of owner
• Develop and maintain relationships with key partners including banks and title companies
• Communicate routinely with owner and project manager on budgets, percentage completion of each subcontractor and any job-related topics
• Oversee the property management of the owner’s commercial and residential properties; ensuring maintenance, security and tenant satisfaction.
• Manage commercial and resident tenant relations, including rent collection and resolving any complaints or issues
• Coordinate with vendors, contractors, and maintenance staff to ensure timely repairs and upkeep of the property while keeping owner informed
• Miscellaneous secretarial duties as required by owner such as answering phone calls, placing phone calls, letter writing.

Job Requirements / Qualifications

Education - Bachelor’s degree or multiple years work experience

Experience - 5 years of Construction Accounting

Personal - Pleasant and friendly demeanor

Licenses / Certifications - Valid California Class C driver’s license.

Language Skills - Ability to communicate effectively in English, both orally and in writing

Computer Skills - Strong knowledge of Word, Excel, Outlook and Quickbooks Online

Knowledge - Familiarity with the Construction Industry; Understanding of budgets

Other Qualifications - Courteous and professional telephone and writing skills

Excel proficient, Microsoft Word, QuickBooks, AIA forms, Lien releases

Essential Employability Skills and Attitudes :

Job Setting :

The job is performed in a variety of settings including an enclosed, climactically controlled office, primarily office trailer, remote on-site job trailers and permanent office settings.  Work is completed independently and in cooperation with the management, other departments, company personnel, owner tenants and subcontractors.