What are the responsibilities and job description for the Part-Time Office & Operations Coordination (Real Estate) position at Pacific Partners?
About Us
Pacific Partners is a growing real estate and innovation-driven company managing multiple business verticals, including property management, development, construction, acquisitions, and consulting. We are seeking a proactive, organized, and resourceful Office & Operations Coordinator to support our daily operations, vendor management, and administrative logistics.
This is a part-time role with the potential to grow into a full-time leadership position as our company expands. The ideal candidate has experience in real estate or construction operations, is tech-savvy, and thrives in a fast-paced environment.
Key Responsibilities
🏢 Operations & Property Management Support (Top Priority)
• Contractor & Vendor Management – Identify, vet, hire, and oversee contractors for maintenance, repairs, and renovations.
• Insurance & Compliance – File and track insurance claims, ensure vendor compliance, and negotiate service contracts.
• Procurement & Inventory – Order and manage supplies, materials, and office resources for projects and operations.
• Property Maintenance Coordination – Track and schedule repairs, service calls, and inspections.
• On-Site Logistics – Assist with vendor check-ins, deliveries, and property-related tasks.
🗂 Office & Administrative Support
• Scheduling & Communication – Manage calendars, handle email correspondence, and assist in coordinating meetings.
• Errands & Office Logistics – Run office-related errands, drop off/pick up documents, coordinate deliveries.
• Travel & Event Coordination (Bonus) – Book flights, accommodations, and transportation for business travel.
• Document Management – Maintain organized files, contracts, and invoices.
📊 Accounting & Bookkeeping Support
• Basic Financial Tasks – Assist with tracking invoices, expenses, and payments.
• Vendor Payments & Tracking – Help manage contractor payments and expense reporting.
• Collaboration with Accounting Team – Work alongside accountants/bookkeepers to ensure accurate records.
Ideal Candidate Profile
✅ Operations-Focused – Enjoys managing logistics, vendors, and contractor relationships.
✅ Highly Organized – Can juggle multiple responsibilities, track deadlines, and prioritize effectively.
✅ Tech-Savvy – Comfortable with project management tools (e.g., Asana, Monday.com, Trello), email, spreadsheets, and vendor platforms.
✅ Excellent Communicator – Handles emails professionally, negotiates with vendors, and coordinates teams effectively.
✅ Problem-Solver – Able to troubleshoot issues independently and take ownership of tasks.
✅ Real Estate/Construction Experience (Preferred) – Background in property management, construction, or real estate operations is a big plus.
Hiring Considerations
💰 Pay Range:
• $25–$35/hr – Strong admin/logistics experience.
🕒 Hours & Schedule:
• Part-time (20–30 hours/week to start).
• Growth into full-time possible as the role expands.
📍 Work Location:
• In-office required for logistics, contractor/vendor management, and running errands.
• Hybrid flexibility possible once fully onboarded.
Salary : $25 - $35
