What are the responsibilities and job description for the Executive Assistant position at Pacific Staffing?
We are seeking a forward-thinking Executive Assistant to support the C-Suite Executive of an esteemed national consulting firm. Our client is a premier firm that provides both clients and employees with unparalleled service, high-tech tools, resources, and industry expertise know-how. Generous benefits include 3 weeks paid vacation, 8 paid holidays & the week between 12 / 25-1 / 1 off with pay, 401(k) with up to 4% match, and a competitive medical / dental / vision / life insurance package for employees and family. This is onsite in Folsom. Salary : $80,000-$95,000 DOE
The qualified candidate will have five years of experience as an Executive Assistant experience to C-suite executives. Proven experience supporting busy executives with calendaring, travel arrangements and meeting planning / coordination is required.
PRIMARY RESPONSIBILITIES :
- Provide complex administrative support for the executive and other department heads as needed.
- Proactively manage the executive's calendar, scheduling internal and external meetings, appointments, and calls, ensuring time conflicts are avoided.
- Anticipate the needs of the executives and proactively address issues or concerns before they arise.
- Screen phone calls, emails, and correspondence, directing inquiries to appropriate parties or providing concise summaries.
- Coordinate all aspects of business travel including booking flights, accommodations, transportation, and preparing itineraries.
- Prepare meeting agendas, gather relevant materials, and take detailed minutes.
- Organize and maintain electronic and physical files, including confidential documents, ensuring easy access.
- Prepare and edit correspondence, presentations, reports, and other documents as needed.
- Process and submit expense reports on behalf of the executive.
- Assist with project management tasks, including tracking deadlines, coordinating with stakeholders, and following up on action items.
- Handle confidential information with discretion and always maintain strict confidentiality.
- Perform other duties as assigned.
SKILLS AND QUALIFICATIONS :
Salary : $80,000 - $95,000
