What are the responsibilities and job description for the Executive Assistant position at Pacific Staffing?
We are recruiting an experienced Executive Assistant for a mission-driven non-profit organization based in Sacramento. The qualified candidate will have C-suite executive administrative experience, managed meetings for Board of Directors, bilingual (any language), advanced written communications and diverse technical skills. This direct hire opportunity offers generous benefits and a hybrid schedule.
SALARY RANGE: $70,000 to $75,000 DOE. Including 401k Match. Health, dental, vision, basic life insurance, short-term and long-term disability insurance, vacation, sick leave and paid holidays
PRIMARY RESPONSIBILITIES:
- Support the Executive team by arranging urgent tasks while working with minimal supervision.
- Organize and manage all logistics for executive leadership, Board of Directors and committee meetings.
- Draft, transcribe, format, proofread, and edit documents using commonly used software tools such as MS Office Suite, Teams, and PDF editors.
- Manage all travel arrangements for the CEO.
- Create, format, convert, and troubleshoot documents in compliance with accessibility standards.
- Support meetings, including organizing accommodations, taking minutes, hosting, travel logistics, including transportation coordination, vendor follow-up and preparing materials.
- Occasional travel for meetings; evening and weekend availability required as well as be the logistical point for contact for executive-related travel
- Maintain reports such as metrics, rosters, demographics, and attendance records.
- Communicate effectively to handle complex or sensitive situations with professionalism.
- Provide general project support and perform additional duties as assigned.
SKILLS & QUALIFICATIONS:
- Bachelor’s degree in a related field.
- A minimum of five years providing executive level support for C-suite level executives and Board of Directors.
- Proven experience setting up and managing virtual meeting platforms.
- Strong proofreading skills with keen attention to detail.
- Excellent communication skills, with the ability to manage difficult calls and situations with patience, professionalism, and tact.
- Demonstrated ability to work independently while performing detailed administrative tasks accurately and efficiently.
- Skilled in problem-solving complex and evolving situations, maintaining composure under pressure, team player and adapting effectively to change.
- Proactive and resourceful in handling responsibilities, with a strong ability to prioritize and anticipate team needs.
Salary : $70,000 - $75,000
