Contract Administrator

Pacific States Environmental Contractors, Inc., Northern California’s premier environmental contractor, is seeking a Contract Administrator to be a part of our team in the Dublin office. The ideal candidate would bring knowledge of contractual requirements within the construction industry and the ability to offer contractual guidance during all stages of projects. We have an extensive portfolio of public and private projects that will provide you with the opportunity to challenge and grow in your career.

Responsibilities

Responsibilities will include but not be limited to:

• Assist Estimators to prepare, compare, process and execute subcontractor, hauler and consulting agreements.
• Procure and provide timely updates to project insurance for new and existing clients.
• File preliminary notices for projects and assist Estimating team with bid closings.
• Coordinate subcontract process, ensuring effective internal communication, governance and subcontractor collaboration using contract management system.
• Administer minority hiring requirements (Good Faith Efforts) by posting ads, issuing solicitations and assembling submittal packages for agency review.
• Prepare job folders and provide general support to the Estimating Team.
• Interpret and ensure contractual compliance requirements for prime and subcontract documents.
• Review project documents and procedures to maintain alignment with prime contracts and city code requirements.
• Facilitate legal reviews and governance processes in accordance with project and joint venture partner requirements.
• Assist with quarry and landfill coordination.
• Maintain understanding of insurance programs.
• Manage office administrative tasks including coordinating meeting lunch orders and stocking supplies.

Qualifications

• 5 years’ construction industry experience managing contract administration or similar role.
• Proven successful leadership skills.
• Ability to effectively prioritize and multi-task in a dynamic, high volume setting.
• Strong written and verbal communication skills, able to communicate with internal and external personnel of all levels.
• Proficient in Microsoft Office including Excel, and Acrobat Adobe.
• Team player, detail oriented.
• Required to pass pre-employment drug and alcohol screening.

Benefits

• Competitive salary
• Comprehensive coverage- health, dental, vision (Competitive premiums with participation in yearly wellness program)
• Profit sharing- cash and deferred
• Insurance- life and disability
• Paid time off and Paid holidays
• 401k plan
• Financial planning assistance

Pacific States Environmental understands the value of providing a harassment free workplace. We will foster an environment of mutual respect where equal employment opportunities are available to everyone without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, veteran status, and any other characteristic protected by applicable law. We seek to recruit, develop and retain the most talented people from a diverse candidate pool because it is crucial to our success.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Schedule:

• Monday to Friday

Application Question(s):

• Are you willing and able to complete a pre-employment drug and alcohol screening?

Education:

• High school or equivalent (Preferred)

Experience:

• Contract Administration: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Construction Industry: 1 year (Preferred)

Work Location: In person

Salary : $60,000 - $75,000