What are the responsibilities and job description for the Vendor Procurement Specialist position at PacificSource Health Plans?
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PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.
Diversity and Inclusion: PacificSource values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths.
Responsible for managing the contract depository and maintaining a catalogue of current contracts. Assists the Vendor Procurement Manager in elements of the contract procurement process. Supports continuous monitoring activities for proactive risk mitigation.
Essential Responsibilities:
- Support the Vendor Procurement Manager, the contract business owner and other internal stakeholders establishing service level agreements, assessing member impact, and mitigating overall risk in the selection of the optimal vendor.
- Research and identify prospective vendors.
- Assist in negotiating with vendors on new contracts, as well as renewing contracts and/or amendments to contracts.
- Assist in coordinating review, revision and execution of contracts and amendments, ensuring all required exhibits or language are included for compliance purposes.
- Assist in obtaining W9 and Direct Deposit for Vendors Form from vendors and provide to Finance for inclusion in vendor payment system/process.
- Manage contract depository and catalogue of current contracts.
- Assist in monitoring quarterly reviews of vendors by business owners.
- Assist in working with internal constituents to assess vendor performance and analyze ongoing company needs, which could lead to amendment of a contract and/or cancellation of a contract.
- Help facilitate effective business activities by fostering strong collaboration with key departments and maintaining cross-functional partnerships.
- Actively participate in various strategic and internal committees in order to disseminate information within the organization and represent company philosophy.
Supporting Responsibilities:
- Meet department and company performance and attendance expectations.
- Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.
- Perform other duties or additional projects as assigned.
SUCCESS PROFILE
Work Experience: Minimum of four (4) years of experience in procurement, vendor management, or related field, including experience with contract management and negotiations.
Education, Certificates, Licenses: High school diploma or equivalent required. Bachelor’s degree in business, supply chain management, or related field preferred.
Knowledge: Ability to effectively communicate, both written and verbally, with all levels of the organization and with outside parties, including the ability to independently present and maintain a professional stand on difficult issues. Ability to make sound, business-oriented judgments. Excellent analytical capabilities. Understanding of related business functions, including technology, regulatory requirements, operations, and financial reporting. Leadership qualities, including the ability to work with senior management. High moral and ethical character. Ability to handle multiple assignments. Accountable for the quality and accuracy of the procurement essential functions.
Competencies
Adaptability
Building Customer Loyalty
Building Strategic Work Relationships
Building Trust
Continuous Improvement
Contributing to Team Success
Planning and Organizing
Work Standards
Environment: Work inside in a general office setting with ergonomically configured equipment. Travel is required approximately 10% of the time.
Skills:
Accountability, Collaboration, Communication (written/verbal), Flexibility, Listening (active), Organizational skills/Planning and Organization, Problem Solving, Teamwork
Our Values
We live and breathe our values. In fact, our culture is driven by these seven core values which guide us in how we do business:
- We are committed to doing the right thing.
- We are one team working toward a common goal.
- We are each responsible for customer service.
- We practice open communication at all levels of the company to foster individual, team and company growth.
- We actively participate in efforts to improve our many communities-internally and externally.
- We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.
- We encourage creativity, innovation, and the pursuit of excellence.
Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.
Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.
