Sr. Manager, Clinical Affairs Event Planner

About Pacira

Pacira BioSciences, Inc. is a leading provider of non-opioid pain management and regenerative health solutions dedicated to improving outcomes for health care practitioners and their patients. Our in-depth knowledge of non-opioid pain management, coupled with our passion for advancing patient care, drives our commitment to providing solutions that address unmet medical needs and improve clinical results.

Why work with us?

Rarely do you have an opportunity to do work that really matters. What drives us is our mission. What makes us successful are our people.  At Pacira, you are part of an inclusive culture that fosters collaboration, growth, and innovative thinking - a place where you can make an impact and help change the standard of care in non-opioid pain management. Be part of our movement, let’s pursue excellence together.

Summary:

The Sr. Manager, Clinical Affairs Event Planner will support Clinical Affairs teams in organizing scientific and strategic meetings which include cross functional teams and external stakeholders. Events include Principal Investigator Meetings, Steering Committee meetings, Data Safety Monitoring Boards, Site Visits, and Safety Monitoring Committee meetings, as well as individual meetings with site investigators and scientific key opinion leaders. The Sr. Manager will ensure compliance with regulatory standards while coordinating logistics, managing budgets, travel and reimbursement, and facilitating smooth communication between various stakeholders within a clinical research environment

Essential Duties & Responsibilities:
The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.

• Develop detailed event plans, timelines, and budgets for events, including venue selection, catering, A/V needs, and participant logistics.
• Manage attendee scheduling and contracting for group and individual meetings.
• Manage vendor relationships with hotels, caterers, transportation providers, and other event vendors, negotiating contracts and ensuring quality standards.
• Coordinate logistics, including travel arrangements, accommodation booking, and ground transportation for attendees.
• Prepare event materials such as agendas, presentations, pre-read materials, registration forms, and attendee badges.
• Coordinate with the Compliance Team to ensure compliance related to event planning.
• Collaborate with cross-functional teams to gather event requirements, coordinate attendance, and ensure smooth execution of events and KOL management.
• Communicate effectively with study sites, investigators, and internal stakeholders regarding event details and updates.
• Manage attendee registration, tracking, and feedback collection processes.
• Manage vendor and consultant contracts, including ensuring execution and payments.
• Develop and monitor event budgets, tracking expenses against allocated funds and processing reimbursement.
• Identify cost-saving opportunities and manage budget adjustments as needed.
• Lead event execution on-site, managing logistics, presentations, and Q&A sessions.
• Coordinate with presenters and facilitate smooth transitions between agenda items.

• Additional tasks may be assigned as needed.

Supervisory Responsibilities:
This position typically does not have supervisory responsibility.

Education and Experience:
• Bachelor's degree in life sciences, healthcare administration, or related field
• Excellent project management skills with the ability to manage multiple tasks and deadlines
• 5- 7 years of event planning in the pharmaceutical/bioscience industry strongly preferred

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities:
• Proficiency with Microsoft Office and related technologies.
• Proficiency with project management software.
• Ability to work both independently and with multidisciplinary teams.
• Experience working in a team/matrix entrepreneurial environment with a “roll up the sleeves” approach.
• Excellent planning, organizing, and executing skills.
• High-level of resourcefulness, confidence, and problem-solving skills.
• Organized and meticulous work, with proven ability to handle multiple tasks at a time.
• Proven ability to be results driven and consistently meet deadlines.
• Excellent written and oral English communication and presentation skills.
• Ability to travel up to 30%

Physical Demands:
While performing the duties of this job, the employee is regularly required to sit, talk, move between spaces, reach with hands and arms and stoop. Close vision and the need to focus on computer screen, use of hands, fingers and wrist to type on keyboard and manipulate mouse.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position is based in Parsippany, NJ and will require travel to meeting events

• Medical, Prescription, Dental, Vision Coverage
• Flexible Spending Account & Health Savings Account with Company match
• Employee Assistance Program
• Mental Health Resources
• Disability Coverage
• Life insurance
• Critical Illness and Accident Insurance
• Legal and Identity Theft Protection
• Pet Insurance
• Fertility and Maternity Assistance
• 401(k) with company match
• Flexible Time Off (FTO) and 11 paid holidays
• Paid Parental Leave

EEO Statement: Pacira is proud to be an Equal Opportunity Employer and does not discriminate against applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), veteran status, disability or genetic information, or any other characteristic protected under applicable federal, state, or local law. At Pacira we are committed to intentionally cultivating a culture of inclusion where all feel welcomed and valued for their background, perspectives, and experiences. We hold one another accountable to promote trust and transparency in support of our communities and collective purpose.
Agency Disclaimer: Pacira Biosciences, Inc. (Hereafter, Pacira) does not accept unsolicited resumes from recruiters or employment agencies in response to the Pacira Careers page or a Pacira social media post. Pacira will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited resumes. Pacira explicitly reserves the right to hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Pacira.