What are the responsibilities and job description for the Administrative Coordinator position at Padell Business Management Inc?
Company Description
We’re a small but fast-paced company specializing in financial management for musicians, bands, and creative professionals in the entertainment industry. Every day is dynamic, and we’re looking for someone who can help keep us organized and efficient while bringing a positive attitude to our team.
Role Description
We’re looking for a proactive and highly organized Administrative Coordinator to provide support to join our team. This role is perfect for someone who loves staying on top of details, thrives in a fast-moving environment, and is interested in working in the entertainment industry. You will be responsible for providing administrative support, managing phone communications, maintaining office communication, and assisting with administrative tasks.
What You'll Do
- Keep the office organized by maintaining files, supplies, and systems.
- Support the team with administrative tasks like preparing reports, taking meeting notes, and creating presentations.
- Be a point of contact for clients, ensuring professional and timely communication.
- Assist with special projects as needed (there’s always something exciting going on).
What We’re Looking For:
- Experience as an executive assistant, administrative assistant, or similar role.
- A natural multitasker who can juggle priorities without missing a beat.
- Strong communication skills—both written and verbal.
- Excellent organizational skills and attention to detail.
- Proficiency with Microsoft Outlook, Excel and project management tools.
- A friendly, can-do attitude and the ability to handle sensitive information with discretion.
- Comfortable working in an office setting (this position is in-office only).
- Bonus: Familiarity with the entertainment or music industry.
Nice-to-Haves:
- Experience working in the entertainment industry
- A passion for supporting creative professionals and helping them thrive.
- Ability to anticipate needs and solve problems before they arise.
Why Join Us?
- Be part of a small, collaborative team where your work makes a real impact.
- Work in the entertainment industry, supporting creative clients and exciting projects.
- Enjoy a dynamic work environment where no two days are the same.
How to Apply:
- If this sounds like the right fit for you, please send your resume and a brief cover letter explaining your experience and why you’d like to join our team
