What are the responsibilities and job description for the Administrative Assistant-Part time position at Page Southerland Page, Inc.?
Overview:
Duties include:
At Page, we promise design that makes lives better. We’re actively seeking talented people to join an empowered employee environment. Page provides architecture, engineering, interiors and consulting services on large, complex projects around the world. We credit the success of our projects that build communities to the global diversity of our people’s backgrounds and experiences. We’re seeking highly creative, committed team members to help us deliver on our promise of making lives better through design. As our market sectors and services grow, we continuously add new opportunities. Will you join us?
Responsibilities:
Page is hiring a part-time Administrative Assistant to join our Los Angeles office. The ideal candidate is a timely, organized professional who loves meeting people. This role is essential to ensuring a welcoming and efficient office environment.
Duties include:
- Manage incoming telephone calls in a courteous, professional manner. Screen sales and other calls per the firm’s policy;
- Greet visitors to the firm. Announce their arrival to appropriate Page employee(s);
- Receive deliveries and ensure item(s) is delivered to Page staff;
- Monitor outgoing shipments (courier, overnight, mail);
- Process incoming/outgoing mail daily;
- Order supplies weekly; determine, with Managing Director, the best vendor for specific supplies and special requests;
- Monitor and order shipping/mailing supplies (UPS and USPS);
- Submit building and equipment service requests;
- Provide/administrative support as needed;
- Ordering supplies and setting up for meetings as needed;
- Complete other duties as assigned by the Managing Director.
- Available to work 4 hours daily, 3 days per week;
- Excellent communication skills including language proficiency and ability to answer multi-line phone system;
- Interest in architecture design services is preferred;
- Professional appearance;
- Working knowledge of Microsoft products, including Office (Word, Excel, PowerPoint, Outlook);
- Must be dependable, punctual, organized, and be able to work independently;
- Team attitude, ability to multi-task and prioritize.
Base Compensation: $24.00-$26.00/hourly (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location).
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Salary : $24 - $26
