Operations Coordinator

PAL: Play. Advocate. Live Well. is a preventative health nonprofit that creates equitable opportunities for active living and healthy eating in Spartanburg County.

PAL’s key projects include hosting the annual downtown Criterium and Turkey Day 8K, spearheading the Daniel Morgan Trail System and parks like the Rail Yard, partnering on the Saluda Grade Trail, building the PAL Food Hub and advocating for a strong local food system.

For more, visit www.palspartanburg.org

Position Summary

The Operations Coordinator oversees and coordinates PAL’s operational functions and assists with ancillary support services to allow the PAL team to deliver on its mission.

This individual plays a key role in the administrative support of the Board of Directors in order to ensure seamless operations.

This position is 20 hours per week from 9:00 am to 2:00 pm Monday through Thursday.

Position Responsibilities

Position responsibilities include but are not limited to:

Support to the PAL Board of Directors

• Serves as a key logistical contact to the Board of Directors and is familiar with members and their committee assignments and roles
•  Attends all Board and Committee meetings to assist with recording minutes
• Assists in preparation of monthly agendas and distributes packets
• Serves as the staff liaison to various committees as assigned

Human Resources

• Provides support for human resources functions, such as job posting, background checks, staff onboarding, offboarding, and assistance in filing HR-related forms and reports
• Updates and utilizes Bamboo HR online system for onboarding, offboarding, and maintaining employee personnel records
• Maintains Personnel Policies & Procedures Manual
• Coordinates birthday and anniversary acknowledgement for staff members
•  Serves as coordinator for employee benefits and SIMPLE IRA administration

Financial Management

• Coordinates the annual audit process and 990 filing with the accountant
• Create invoices weekly for event sponsorships, as well as Food Hub buyers

Facility Oversight

• Oversees facility maintenance, including the coordination and monitoring of repairs, renovations, cleaning, security, safety, compliance, and supplies
• Monitors and manages operations accounts such as Quickbooks Payroll, American Funds IRA, online password portal, telephone and alarm systems, and printer and other technology
• Compiles annual liability and insurance audit paperwork

Fundraising Support

• Enter donations into Network for Good
• Create acknowledgement letters
• Assist in the creation of donation reports

Program Support

• Assist in updating Local Food Marketplace weekly with new and updated products
• Update trail use reports monthly

Organizational Support

• Supports logistical needs related to events and meetings including invitations and reminders, materials, room set-up and clean up, security, parking, rentals, and catering coordination
• Provides primary clerical and administrative support to the PAL team, as needed
• Maintains Operational Project in Asana and associated weekly, quarterly and annual tasks
• Performs other duties as assigned

Essential Skills and Experience

• Familiarity with and belief in the mission, vision, and values of PAL
• Ability to work as part of a team
• Comfortable working with a diverse group of people, with the presence and credibility to develop and sustain a broad range of relationships
• Project and time management, as well as the ability to prioritize are essential to ensure timely and effective progression of multiple projects simultaneously; must be detail-oriented and able to multitask
• Excellent verbal and written communication, interpersonal, time management, problem-solving, and math skills
• Flexible team player with a direct, honest, and respectful approach to problem solving
• High level of proficiency in Microsoft Word and Excel
• Experience with Quickbooks preferred
• Knowledge of best practices, relevant research, trends, emerging issues, and innovations in non-profit management
• Demonstrated ability to handle confidential and sensitive information

Education requirements: Associate’s degree from an accredited college or higher