Grants Accounting Coordinator

PALA BAND OF MISSION INDIANS

Human Resources PMB 50 35008 Pala Temecula Road Pala, CA 92059

JOB DESCRIPTION

Title: Grants Accounting Coordinator

Department: Pala Environmental Department (PED)

Status: Full-time / Hourly

Salary: $31 to $33 P/HRDOE

Supervisor: Environmental Director

Subordinates: None

POSITION SUMMARY

The Grants Accounting Coordinator will be responsible for overseeing and implementing financial tracking and reconciliation, reporting requirements and deadlines, researching, reviewing, and preparing proposals for grants, paperwork and associate documents, invoicing and accounts payable, and other tasks related to the administration of multiple grant-funded and tribally-funded programs in the Pala Environmental Department.

ESSENTIAL RESPONSIBILITIES AND DUTIES

The Grants Accounting Coordinator responsibilities include:

• Financial management and tracking of all PED grants and internal budgets.
• Reconciliation of quarterly and annual financial statements with PED grant and internal budgets.
• Coordinate with Pala Finance Department to ensure all financial record keeping, procurement, and audits are performed in accordance with Tribal and OMB regulations.
• Maintain all files related to grants and monitor all documentation connected with grant-funded programs.
• Monitors all deadlines and ensures timely processing of grant applications, proposals, submittals, reporting, and documentation.
• Tracking and preparation of payment requests for invoices for PED grants and internal budgets.
• Assisting with the preparation of grant financial and performance progress reports.
• Seek out and apply for funding opportunities related to developing and implementing environmental programs.
• Support Tribal, departmental, and collaborative events including but not limited to Earth Day events, trainings, and workshops.
• Other duties as assigned.

KNOWLEDGE, SKILLS, CERTIFICATIONS, AND ABILITIES

• Knowledge of principles, practices and methods of grant and loan proposal writing and administration.
• Must have demonstrated experience with standard accounting principles.
• Expert ability to use QuickBooks strongly preferred.
• Must have excellent organizational skills.
• Must be able to work independently with little supervision.
• Must have strong writing and communication skills.
• Must be comfortable working in a diverse environment.
• Ability to organize and write complex reports, presentations, and correspondence.
• Strong familiarity with Microsoft Office programs, particularly MS Word and Excel.
• Must be able to communicate effectively and efficiently with PED staff, Pala tribal leadership, Pala employees, and others.

MINIMUM QUALIFICATIONS

• Bachelor's degree in business, accounting, or a related field strongly preferred, or a minimum of four years' work experience in bookkeeping, financial management and oversight
• Experience with federal and state grant application processes and procedures
• Experience preparing reports and presentations
• Experience with or understanding of environmental protection issues preferable, but not required
• Experience working for a Native American tribe preferred
• Must have a valid California Driver License
• Must acknowledge and agree to maintain a drug-free workplace (including marijuana) as a condition of employment Must pass pre-employment and random drug testing during employment
• Background check will be required
• Indian preference will apply. The Pala Band of Mission Indians will give hiring preference to fully qualified applicants that are Pala Tribal Members. Pala Band of Mission Indians is an equal opportunity employer.

OTHER REQUIREMENTS:

All employees are expected to follow the Tribal Personnel Policies and Procedures of the Pala Band of Mission Indians and must adhere to any additional applicable addendums.

HOW TO APPLY

PLEASE SUBMIT AN APPLICATION TO:

Pala Band of Mission Indians

Human Resources Department

PMB 50, 35008 Pala Temecula Road

Pala, CA 92059

Online at: http://www.palatribe.com/community/jobs/

Email hr@palatribe.com

Fax Resume: 1-760-888-1980

Open until filled