Coordinator, Facilities and Office Services

Coordinator, Facilities and Office Services

About Palladium :

Palladium is a global company working to design, develop anddeliver positive impact on the lives and livelihoods of people around theglobe; broaden access to health, water, power, and infrastructure; buildenduring, sustainable, and transformative institutions and market systems toaddress global challenges; and conserve the natural world. We operate in over90 countries and have a workforce of 3, talented, motivated, and diversestaff of all religions, races, languages, and gender identities.

This Opportunity :

The Coordinator, Facilities and Office Services supports theManager, Facilities and Office Services in day-to-day management of Palladium’sDC office. As the Americas Team continues to rebalance in-person officeattendance and telework, the Office Coordinator will support the Office Managerin ensuring both strategic and essential workplace services are delivered. Assuch, this position is expected to be physically present in the office eachworkday to provide onsite support in a small team that ensures common areas,kitchens, and meeting rooms stay supplied and well organized.

Location and Compensation :

The position is based in Palladium’s Washington . office.

For our prospective employees in the United States, please notethat the full-time equivalent annual base salary for this position is expectedto range from $58, to $82,, and successful candidates may also beeligible for additional, variable incentive compensation dependent on the role.For part-time employees, the salary will be prorated based on the actual numberof hours worked.

Please be advised that a final salary offer will be based onvarious factors, including but not limited to your qualifications, education,experience, skills, seniority, performance, and Palladium’s business ororganizational needs.

If you have any questions or concerns regarding the compensationfor this position, please do not hesitate to reach out to us. We value yourinterest in our company and appreciate the opportunity to discuss thisopportunity with you.

You and Your Career :

If you are a strong team player with a commitment to problem-solvingand excellence, and you have experience supporting facilities management, we are interested in hearing from you.

We are a learning organization and provide growth opportunitiesfrom the start. We pride ourselves on giving you the freedom, resources,and guidance to chart a fulfilling career!

Reporting Lines :

This role is part of the Facilities and Office Service team. Theline manager for the role is the Manager, Facilities and Office Services. TheCoordinator is expected to work closely with both the Facilities Manager andthe Front Desk and Travel Administrator, and interact daily with leadership andstaff at Palladium’s DC office.

PrimaryRoles and Responsibilities :

The Coordinator will have primary responsibility for the followingtasks, to be undertaken in a timely manner and with appropriate attention todetail :

• Set up conference rooms, catering, and supplies for meetings and events.
• Ensure all equipment in the office is functioning and in good condition.
• Execute, review and submit all Washington DC office services and information technology accounts and r and follow up with the finance team to ensure that all invoices for essential services are processed in a timely manner with appropriate back up documentation and approvals.
• Create and manage the inventory of all storage facilities, manage the organization of files storage and other assets in accordance with the Company record retention policies and procedures.
• Respond appropriately and rapidly when issues arise with the office and bring emergency or urgent issues to the attention of management and building management as appropriate.
• Anticipate supervisor’s and leadership’s needs on a day-to-day basis and provide real time support when unexpected issues and challenges arise.
• Other tasks as assigned.

The Coordinator will provide support and backup across theFacilities and Officer Services Team, as required, including for the followingtasks :

EssentialCriteria :

Equity,Diversity & Inclusion - Palladium is committed to embedding equity, diversity, andinclusion into everything we do. We welcome applications from all sections ofsociety and actively encourage diversity to drive innovation, creativity,success and good practice. We positively welcome and seek to ensure we achievediversity in our workforce; and that all job applicants and employees receiveequal and fair treatment regardless of their background or personalcharacteristics. These include : (but are not limited to) socio-economic background,age, race, gender identity and expression, religion, ethnicity, sexualorientation, disability, nationality, veteran, marital or Indigenousstatus.

Shouldyou require any adjustments or accommodations to be made due to a disability oryou are a neurodivergent individual or for any other circumstance, please emailour team at and we willbe in touch to discuss.

Safeguarding - We defineSafeguarding as “the preventative action taken by Palladium to protect ourpeople, clients and the communities we work with from harm”. We are committedto ensuring that all children and adults who come into contact with Palladiumare treated with respect and are free from abuse. All successful candidates will be subject toan enhanced selection process including safeguarding-focused interviews and arigorous due diligence process.

Salary : $58 - $82