Coordinator, RSB Centers of Excellence

SUMMARY:

In support of the university's mission and objectives, the Coordinator, Rinker Centers of Excellence reports to the Dean. The Coordinator leads event planning and engagement efforts, ensuring seamless execution and meaningful participant experiences. The Coordinator is responsible for financial management, including budgeting, expense tracking, and financial reporting to support organizational goals.

Essential Functions

Event Planning and Engagement

• Assists in the coordination and execution of events related to RSB Centers of Excellence, including registrations, room reservations and set up, communication with Advancement/Creative Services and catering.
• Prepares and oversees the production of agendas, study guides, advertisements, websites, and other personalized event materials.
• Purchases and/or rental of supplies, décor and branded items.
• Provides post-event analysis and reports for Dean and Directors.
  
  

Office Management and Communications:

• Serves as the first point of contact for the RSB Centers of Excellence including advisory board members, students, and visitors, including providing directions and parking.
• Assists in the hiring and supervision of work study students.
• Assists the Directors and the Dean in purchases related to the Centers.
• Operates all database activities for Center contacts including updating Advancement on changes.
• Assists in travel coordination related to events for students, interns, and work-study.
• Tracks franchising internships and job openings and communicate opportunities to students and advisory board members as needed.
• Serves as the point of contact for
• Partners with Advancement regarding guest speakers and ensures proper classroom setups.
• Coordinates email communications for Centers of Excellence
• Ensures workrooms and supply rooms are orderly and stocked with needed items for events and visitors.
• Assists with center and event marketing.
  
  

Financial Management

• Processes reconciliations of monthly financials and purchasing card statements.
• Creates and submit Personnel Action Forms for Directors.
• Assists students and interns with travel reimbursements associated with Titus Center conferences and travel.
  
  

Qualifications

EDUCATION:

• Post high school training, required; Bachelor's degree, preferred, or equivalent experience.
  
  

EXPERIENCE:

• 3 years of office or administrative management.
  
  

ESSENTIAL COMPETENCIES (Knowledge, Skills, And Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Attention to Detail –Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Business & Financial/Budget Acumen – Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.