BUYER ASSISTANT (2 Positions)

Assists Buyers, Senior Buyers, and/or Purchasing leadership with administrative aspects of the job to coordinate formal purchasing activities. Assists in the day-to-day management of solicitation files/posting of awards or contract execution. Assists in the management of solicitation processes related to Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Quotes (RFQs) and other solicitation documents. Modifies quote and bid documents, and posts award recommendations for solicitations. Works directly with Buyers in the production of purchasing documents using word processing programs (e.g., MS Word) and financial systems (e.g., AMS Advantage). Assists user departments and vendors with solicitation information in accordance with Purchasing policies, procedures, rules and regulations. Assists in the distribution of contracts to the vendor, user department, legal for signature, as well as any other County departments as needed. This position requires the use of time and project management skills.

Qualifications

Graduation from high school or an equivalent recognized certification, including or supplemented by courses in fundamental computer operations or business practices; minimum of one (1) year of procurement experience.

PREFERENCE FOR EXPERIENCE: Working in a government purchasing environment (must specify on application); assisting in the preparation of IFBs and RFQs; using MS Word for outlining/creating tables, formatting text, inserting headers and footers (must specify on application); using an Enterprise Resource Planning (ERP) system such as AMS Advantage Financial System.