Facilities Specialist

Join our team!What We OfferAt Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives. About this roleThe Facilities Specialist provides administrative support, customer service, and system expertise to the facilities department. Uses various software and systems to create documents, spreadsheets and reports, maintain records and files, and process payroll, budget and purchase requests. Serves as the first contact for various facilities requests. May serve as a Collegewide superuser for a facilities system or process, such as state reporting, inventory, key management, workorders, utilities usage, website management, etc.What a day of a Facilities Specialist looks like : Performs highly administrative and secretarial duties that require a broad and comprehensive knowledge of the organization's policies and operations.Creates, edits and maintains databases and reports such as facilities utilization, capital improvements, construction funding, and cost center or project spending.Maintains and audits facilities inventory, which may include, but not limited to, acreage, buildings, capital assets, equipment, keys, etc.Prepares spend authorizations, creates purchase orders, executes budget transfers, and processes invoices and purchasing card transactions.Designs complex spreadsheets utilizing multiple functions and formulas, assist supervisor in creating presentations for the college community, events and public meetings.Sorts and distributes mail and workorders, draft correspondence, and follow up, as necessary.Assists and trains other College staff in facilities processes and systems. Provides expertise to others.Collaborates with district and campus facilities counterparts in support of the One College approach to maximize efficiency and provide consistent processes to all constituents regardless of location or department.Assists in research and testing of new or changed end user systems.Maintains current knowledge of field or profession. Travels to training workshops, conferences, meetings and professional events outside of college locations, as needed.Performs other job-related duties as assigned.We'd love to hear from you if you have the following : Education and Experience : High school diploma or GEDTwo years of related experienceKnowledge of : Microsoft Office Professional or similar applicationSkilled in : Attention to detail while maintaining effective time and task managementReviewing and manipulating data for accuracyCompiling information in an organized mannerAbility to : Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of serviceWork both independently and in a team environment to complete projects and tasksOrganize and prioritize multiple competing prioritiesLicenses, Registration, Certifications, or Special Requirements : Regular physical attendance requiredPreferred but not a must : Education and Experience : Associate's degreeExperience in an educational environmentExperience architectural or construction administrationKnowledge of : Facilities systems and reporting such as Florida Solaris FITS and LITSWork Environment and Physical Demand : Reach and grasp objectsUse of video display terminalUse of manual dexterity and fine motor skillsCommunicate information orally and in writingReceive and understand information through oral and written communicationProofread and check documents for accuracyThis job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filledThe minimum base pay for this position starts at $17.47 hourly; however, the offer may vary based on the candidate's education and experience.Wait, there is more!Culture : Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.Education Benefits : Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.Health and Wellness : Medical, dental, vision, disability, life insurance, parental leave, and more.Generous Time Off : Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.Panther Perks : Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.Professional Development : Leadership programs, professional learning workshops, and more.Retirement Investments : State retirement plan options and voluntary 403(b) and 457 plans.READY TO APPLY? Here's your application preparation!Please review the following information to apply for a position at Palm Beach State College : Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.Background Check / Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.Application DeadlineThis position will close on February 2, 2025 at 11 : 59pm

Salary : $17