What are the responsibilities and job description for the Purchasing Manager position at Palm House?
Company Description
L R Hotels is a dynamic, highly motivated global private investment company headquartered in London. Our multi-cultural, diverse business manages a 23,000 room portfolio across the UK, Continental Europe, the US, and the Caribbean. From select service hotels to award-winning five-star assets and luxurious leisure resorts, our vision is to create lasting value for investors and communities. We are committed owners and prioritize our employees, guests, and investors in everything we do.
Job Overview
The Purchasing Manager is responsible for managing the procurement process for all hotel supplies, equipment, and services. This role involves negotiating with suppliers, maintaining inventory levels, and ensuring that purchases align with budgetary constraints and operational needs. The ideal candidate will have strong negotiation skills, a keen eye for detail, and a deep understanding of supply chain management.
Key Responsibilities :
- Procurement Management :
o Oversee the purchasing process for all hotel supplies, including food and beverage, housekeeping, maintenance, and administrative needs.
o Develop and implement procurement strategies that align with the hotel's operational and financial objectives.
o Negotiate terms and prices with suppliers to secure the best possible deals and ensure cost-effective purchasing.
o Build and maintain strong relationships with vendors and suppliers to ensure reliable and high-quality service.
o Evaluate vendor performance and make recommendations for improvements or changes based on service delivery and cost-effectiveness.
o Resolve any issues or discrepancies related to orders, deliveries, or supplier agreements.
Monitor inventory levels to ensure that supplies are ordered in a timely manner and avoid overstocking or stockouts.
o Conduct regular inventory audits and reconcile discrepancies to maintain accurate inventory records.
o Implement and manage inventory control systems to optimize stock levels and reduce waste.
o Develop and manage the purchasing budget, ensuring that expenditures remain within financial limits.
o Track and report on purchasing expenses, analyzing trends and identifying opportunities for cost savings.
o Prepare and present regular reports on procurement activities, budget adherence, and inventory status to senior management.
o Ensure that all procurement activities comply with hotel policies, industry regulations, and legal requirements.
o Maintain accurate records of all purchasing transactions, contracts, and supplier agreements.
o Implement and enforce purchasing procedures and policies to ensure consistency and transparency.
o Work closely with other hotel departments, including Food & Beverage, Housekeeping, and Maintenance, to understand their needs and coordinate procurement activities.
o Provide guidance and support to team members involved in the purchasing process.
o Participate in cross-departmental meetings to align procurement strategies with overall hotel goals.
Qualifications :
Specific Job Knowledge, Skills and Ability
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities :
Licenses or Certificates
Grooming
Other
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements,
efforts, or working conditions associated with the job. While this is intended to be an
accurate reflection of the current job, management reserves the right to revise the job or to
require that other or different tasks be performed when circumstances change (e.g.
emergencies, changes in personnel, workload, seasonality, rush jobs or technological.)
