Facilities Manager

POSITION OVERVIEW

The Facilities Manager ensures that the condition of buildings, grounds, and landscapes of three buildings - Palm Springs Animal Shelter, Desert Wildlife Center, and the Desert Hot Springs Animal Hospital meet the needs of our animals, workers, and the public. The Facilities Manager is responsible for evaluating the current condition of the facility, and providing timely oversight of maintenance, repairs, service contracts, and forecasting to ensure an adequate and safe environment. 

The position reports to the Executive Director and works alongside other department managers and facility supervisors to analyze and implement procedures and policies that will help improve day-to-day operations. 

ESSENTIAL DUTIES & RESPONSIBILITIES

• Oversight of the esthetics and functioning of various buildings and grounds.
• Manage outside contractors, vendors, and service contracts to ensure daily and long-term cleanliness and maintenance.
• Collect data and analyze current processes and contracts for areas of improvement.
• Assist Executive Director with forecasting and budgeting for facility needs and special projects. 
• Responsible for the flow of facilities information to the Executive Director. Works with the Executive Director to act as the liaison between the Shelter and the City of Palm Springs.
• Develop and implement various proactive maintenance programs. Works with the Executive Director and Board of Directors to provide insight as to building/construction guidelines on all ongoing and planned projects. 
• Works with the Executive Director and other department managers to develop and implement space planning. 
• Works closely with other Department Managers to assess equipment and oversee repairs and/or replacement. 
• Manage Facilities Associate(s).
• Manage volunteer and/or assigned groups to assist with projects. 
• Responsible for obtaining building permits for governmental entities for special projects as needed.
• Works with all partners to develop and implement safe work practices, and attend all safety-related training and meetings. Responsible for maintaining eye wash stations, fire extinguishers, safety signage, and other safety equipment and licenses as required by law.
• Responsible for minor in-house repairs and/or oversight of repairs by vendors. Areas of repair will include but may not be limited to: electrical, plumbing, painting, carpentry, and general minor repairs and installations. 

• Works collectively with managers and staff to make sure donated items are collected and sorted daily.
• Works with landscape volunteers and City staff to help manage Shelter garden and other Shelter landscaping projects. 
• Operate and maintain inventory on a variety of small power and hand tools.
• Responsible for procurement of various supplies, materials and equipment as needed. 
• Responsible for distribution of building keys. 
• Shares responsibility for fielding security/burglar alarms calls when necessary. Assess need and take appropriate courses of action. 
• Ensures building entrances and parking areas are maintained free from hazard and trash.
• Responsible for the maintenance, repair and registration of Shelter vehicles.
• Responsible for equipment set-up and post-event reset of in-house special events, meetings, and clinics, as needed.
• Oversees the movement of furniture, equipment and materials as required for general cleaning maintenance or set-ups at all locations. 
• Receives, moves, stores and organizes quantities of housekeeping supplies and paper goods.
• Moves supplies and equipment as necessary in the shelter, side parking area.
• Utilizes safe moving and lifting procedures to move refuse/recycling containers, carts, and furniture. Moves or modifies set ups of a variety of sizes and types of furniture including, but not limited to, desks, tables, chairs, sofas, office furniture, fixtures, etc. 
• Required to have reliable transportation to and from work, and between the various locations. 
• Attends all meetings and/or training sessions appropriate to the position. 
• Other duties assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proven ability to create and maintain operational budgets
• Strong leadership skills
• Strong time management skills
• Ability to supervise a diverse group of individuals - both inside and outside the organization. 
• Excellent adult-training skills
• Outstanding skills in communication, both written and oral, with a wide variety of constituents
• Ability to work with a diverse population at all levels of the organization
• Ability to use discretion, tact and diplomacy, exercise good judgment, and maintain strict confidentiality
• Excellent project management skills
• Skill in organizing tasks, documents and materials with efficiency and accuracy. 
• Strong time management/organizational skills
• Skill in establishing and maintaining cooperative, friendly and professional working relationships
• Strong problem solving skills

EDUCATION AND EXPERIENCE

• Advanced degree or certificate in Facilities Management or related field is preferred.
• Minimum 5 years relevant work experience is necessary

PHYSICAL DEMANDS – See attached “Physical Demands of the Position”.

• Local travel required
• Must occasionally lift and/or move up to 50 pounds
• Standing, sitting, walking, kneeling, bending, twisting, grasping, reaching required
• Must be self-guided, requiring minimal supervision
• Must be able to work flexible hours, possibly including holidays, weekends, and late and early hours as needed.
• Must have a current driver’s license and a good driving record.

Salary : $68,640