What are the responsibilities and job description for the Benefits/Payroll Clerk position at Palmdale School District?
DEFINITION
To perform a variety of responsible clerical accounting duties and responsibilities involved in the preparation, processing and maintenance of the District's payrolls; and to prepare and maintain appropriate accounts involving posting and balancing. To perform a variety of responsible clerical accounting duties and responsibilities involving the District's benefits programs including insurance and voluntary deductions; and to prepare and maintain appropriate accounts involving posting and balancing.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Assistant Superintendent of Business Services.
Duties may include, but are not limited to, the following:
- Calculate and process payroll for classified regular staff and substitutes; receive, check and process timecards and time sheets; prepare, check and balance time reports; prepare supplemental time reports; compute salary rates and payroll adjustments.
- Maintain employee payroll files; update employee salary, time worked, time missed, and location in District on computer; submit changes in employee status to county; terminate and purge files for former employees.
- Maintain records of individual earnings, sick leave, vacations, and other allowances and their use; compute sick leave allowances; process and verify employee attendance and time worked reports.
- Provide information and assistance to new employees; provide employees with necessary forms; answer questions regarding payroll and personnel procedures, programs and changes in status.
- Receive and verify payroll warrants by amount, name and pay locations; coordinate and maintain the list of staff for each school for warrant distribution; coordinate distribution of pay warrants.
- Perform a wide variety of general clerical duties; type correspondence, letters, memoranda, reports, and other materials.
- Operate office machines including typewriters, photocopiers, telephones, calculating machines, word processing equipment, and basic payroll procedures.
- Assist in other areas at times of reduced office staff or peak periods including in the areas of mail, purchasing and data processing.
- Verify employment both in writing and by phone.
- Update salary projections used for budget projections and negotiations.
- Transfer substitute charges to the proper school accounts.
- Provide information and assistance to employees regarding benefit coverage, claims, and related procedures.
- Serve as District liaison to employees and insurance company representatives and agents; remain current on vendor and legislature policy changes; organize and maintain information, procedures and forms regarding insurance benefit programs provided by the District for all employees; distribute insurance company brochures to employees.
- Inform, explain, and answer questions to current and retired or terminated District employees regarding the selection of contribution and benefits; resolve complaints and expedite employee claim processing.
- Process all vendor payments; perform technical accounting procedures involved in the issuance and reconciliation of vendor payments; compute billings and verify the accuracy of all vendor payments.
- Update employee records involving voluntary insurance deductions.
- Perform related duties as assigned.
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of increasingly responsible experience in financial record keeping.
Training:
Equivalent to the completion of the twelfth grade supplemented by coursework and/or training in bookkeeping, accounting, or a related field.
Application FilingApplications for this position will be accepted online only during the specified recruitment period. An eligibility list will be established to fill future vacancies. Applicants will receive notifications electronically by email only.
Examination
The examination components consist of a qualifying written multiple-choice, performance, and oral exam. Applicants meeting the minimum qualifications will be required to take the exam and are notified via email communication of the scheduled date, time, and location. A valid picture identification is required prior to admittance.
After the exam procedure concludes for this recruitment, an eligibility list will be established to fill future vacancies. When eligibility lists include open and promotional lists of qualified persons through competitive examination, the promotional list will be used first, unless otherwise stated on this bulletin.
TENTATIVE EXAM DATE: Week of March 3, 2025. Subject to change as necessary. |
Work Schedule:
This position typically works full-time, 8 hours/day, 40 hours/week, and observes a 12-month work calendar.
Salary and Benefits:
The salary rate for a new employee is at the first step of the appropriate five-step salary schedule for this position. The probationary period is 130 work days (not counting sick, industrial accident). Upon becoming permanent, a one-step salary advance shall be granted with future annual advances up to the fifth step of the salary schedule.
Holidays and Leaves
Seventeen (17) paid holidays that fall within the work year, pursuant to the District's Collective Bargaining Agreement with California Schools Employees Association Chapter 296 (CSEA).
Sick leave shall be granted in the proportion of daily hours worked. Vacation is earned at the prescribed rate as part of compensation, and does not become vested until after completion of the initial probationary period.
Work Environment and Physical Demands
This job is primarily performed in an indoor climate-controlled environment, and require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, squatting, kneeling, bending at the waist, reaching overhead and horizontally; dexterity of hand and fingers to manipulate materials, writing instruments, computer keyboard/mouse; see and hear sufficiently in normal range with or without correction; speaking for exchange of information. Potential exposures to adverse weather conditions when walking to automobile or between buildings, indoor/outdoor fumes and odors.
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EQUAL OPPORTUNITY EMPLOYER
In accordance with Federal civil rights law, civil rights regulations and policies, the Palmdale School District, its offices, and employees, are prohibited from discriminating based on age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, immigration status, marital status, nationality, parental status, pregnancy, race, religion, sex, sexual orientation, political beliefs, or association with a person or a group with one or more of these actual or perceived characteristics, or reprisal or retaliation for prior civil rights activity in any program or activity.
For further information regarding Palmdale School District's non-discrimination, sexual harassment and Title IX policies and/or Coordinator contact information, please click the following link: https://www.palmdalesd.org/apps/pages/index.jsp?uREC_ID=4326699&type=d&pREC_ID=2532815
For further information regarding Palmdale School District’s Personnel Sexual Harassment Board Policy, BP 4119.11, please click the following link:
https://4.files.edl.io/c982/03/14/24/221235-151840c2-594e-486f-ad29-e288bcb5b8a8.pdf
Salary : $4,613 - $5,604
