Office Manager

A prominent Law Firm is seeking a highly experienced professional to join their team as an Office Manager, to oversee the daily operations of their Washington, D.C. branch office, ensuring efficient local operations and seamless integration with firm-wide practices. This role combines operational excellence with strategic leadership to support attorneys and serve construction industry clients.

They are looking for someone to begin this summer. The position is fully in-office Monday-Friday. The role demands flexibility to address time-sensitive matters and occasional attendance at evening events or industry functions. This position offers competitive compensation including salary, bonus potential, and comprehensive benefits package. The selected candidate will join a dynamic team dedicated to serving the construction industry while maintaining the highest standards of legal practice.

Status: Direct Hire

Salary: Up to $110K DOE

*LOCAL CANDIDATES ONLY*

Duties and Responsibilities:

• Office Operations & Administration: Oversee daily operations, including facilities management, vendor relationships, and office resources. Manage financial reporting in coordination with firm headquarters. Implement and maintain office policies and procedures aligned with firm-wide standards while adapting to local needs. Liaise with Property Manager and Building Engineer regarding issues which arise onsite (i.e. temperature problems, lighting outages, or any plumbing problems).
• Staff Supervision: In coordination with office Managing Partners, supervise administrative staff. Coordinate with HR on recruitment, training, and performance management. Foster a collaborative culture that emphasizes professional development and excellence in client service.
• Performance Administrator: Coordinate with attorneys and other firm administrators to achieve key performance objectives: timekeeping, client billing, disbursements, and collections.
• Client Relations & Business Development: Support attorneys in maintaining strong client relationships within the construction and other industries. Coordinate client events and educational seminars. Assist in implementing business development initiatives specific to construction law and other practices.
• Legal Support Services: Oversee administrative staff to ensure efficient case management systems and document control procedures specific to construction litigation and transactions. Maintain relationships with local agencies, state Bars, state and federal courts, Boards, and industry organizations necessary to support attorneys’ practice and business development.
• Technology & Information Management: Oversee implementation and maintenance of information technology systems and case management software. Ensure compliance with firm-wide data security protocols while maintaining efficient local operations.

Job Requirements:

• Education & Experience:
• Bachelor's degree required; degree in business administration, law, or related field preferred
• Minimum 5 years of law firm administration or management experience
• Experience with construction industry matters highly valued
• Demonstrated understanding of legal billing, operations and technology
• Skills & Competencies:
• Strong leadership abilities with experience managing an office of 12 staff and attorneys
• Excellence in financial management and budgeting
• Exceptional organizational and project management capabilities
• Superior communication skills, both written and verbal
• Proficiency with legal technology and practice management software

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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