What are the responsibilities and job description for the Payroll and Accounting Analyst position at Palms Medical Group?
Job Type
Full-time
Description
We hire to retire. Come join our amazing team of professionals offering total family wellness and healthcare to residents of 7 counties via our 13 offices in North Florida. This position is Monday - Friday : 8 : 00am-5 : 00pm with the exception of events that might take place after hours.
PERKS :
- 12 Paid Holidays including your Birthday
- 20 days of PTO per year.
- Family focused company values for work / life balance
- Pay increase after initial 90 days of employment
Position Summary
The Payroll and Accounting Analyst is responsible for providing benefits, payroll, and compliance support for the day-to-day operations of Palms Medical Group (PMG). Independent judgment is required to plan, prioritize and organize diversified workload and recommend changes in practices or procedures.
Description of Primary Responsibilities
1) Assist with day-to-day operations of the Benefits, Payroll, Finance, and Compliance functions and duties.
2) Answers phones as needed to resolve employee requests related to payroll and benefits. Provide general administrative support including mailing, scanning, faxing and copying.
3) Performs HRIS data entry related to Payroll and Benefits for terminations and pay increases.
4) Assists employees and supervisors with basic interpretation of benefits and payroll policies and procedures.
5) Completes semi-monthly payroll for the company, ensuring all timecards are verified on time, calculating, and paying employee wages, including overtime and other compensation.
6) Provides monthly accounting close to process and analytical reports as requested.
7) Completes dissemination and gathering of Time and Effort validation for compliance with Grants.
8) Provides support for Expense Reimbursement policies and procedures.
9) Compiles and updates employee records for benefits and payroll (hard and soft copies).
10) Processes documentation and prepares reports relating to payroll and benefits.
11) Responds to supervisor and employee payroll related questions.
12) Keeps organized tracking and communication records for management and employees to ensure compliance in :
a. Benefit enrollment for new hires
b. Annual Open Enrollment process
c. Pay changes
d. Accounting of PTO
13) Benefit data integrity, ensuring employee paycheck deductions are keyed correctly and updated as needed.
14) Responsible for timely benefit account reconciliation and year-end reporting.
15) Maintains employee confidence and protects operations by keeping personal information confidential.
16) Maintains quality service by following organization standards.
17) Maintains technical knowledge by attending educational workshops; reviewing publications.
18) Contributes to team effort by accomplishing related results as needed.
19) Complete research projects as required; analyze and assemble data for report preparation.
20) Participates in compliance audits of but not limited to HR records, Credentialing, Revenue Cycle, and 340B compliance.
21) Miscellaneous projects as required pertaining to Accounting, Financial Services, Payroll and Benefits
22) Miscellaneous benefits, payroll, financial services, and compliance administrative support as directed by the VP of Finance, CFO, and CEO.
Description of Primary Attributes
General Development :
1) Must be organized, self-motivated, and detail oriented.
2) Job duties require the ability to work independently and as part of a team.
3) Strong organizational and time management skills and the ability to prioritize to meet project deadlines.
4) Able to manage multiple tasks and reprioritize often.
5) Good interpersonal skills with ability to communicate effectively.
6) Must have knowledge of employment regulations with the FLSA, DOL, EEOC.
7) Excellent written skills. Ability to prepare senior leader level executive summaries and minutes.
8) Ability to initiate healthcare performance improvement analysis.
9) Expected to make decisions with little guidance.
10) Expected to travel to all sites as needed to complete job duties.
11) Expected to coach, mentor and train staff.
12) Ability to handle confidential material.
Professional & Technical Knowledge :
1) Strong organizational skills and a thorough knowledge of computers (Microsoft Office) are required.
2) Ability to speak effectively with management and staff.
Requirements
Licenses & Certifications :
1) Bachelor's Degree in Finance or an appropriate area.
2) Minimum 3 years Payroll and Benefits experience preferred.
3) Current BLS (basic life support) certification. If you do not have a valid BLS certification you must complete the class before the end of your first 90 days of employment.
Communications Skills :
1) Effectively and tactfully communicates complex and / or technical information to co-workers, patients and / or vendors
Physical / Mental / Emotional Demands :
o Exposure to chemical infectious / contagious illness
o Exposure to chemical and inhalation of antibiotics during reconstitution
o Exposure to X-Ray radiation
o Exposure to a variety of scents and odors
o Must utilize universal precaution in clinical or exposure situations as prescribed by federal state, and local guidelines and / or laws
