Child Care Administrative Assistant

The Palmyra-Eagle Montessori School is looking to hire a full-time year-round main office Administrative Assistant. The Administrative Assistant will be responsible for managing the day-to-day operations of the school. The schedule is Monday - Friday 6:00am - 2:30pm or 9:00am - 5:30pm.

The Palmyra-Eagle Montessori School provides childcare, wrap around care and school age instruction. Childcare is for infants 6 weeks – 3 years old. Wrap around care is for 6 weeks – 3rd grade. School age instruction is for 3k – 5k and 1st – 3rd grade.

The candidate will work to ensure that the school provides a high-quality learning experience for children, exceptional customer service to parents and a supportive, collaborative work environment for staff.

Qualifications:

• ·Must be at least 21 years of age
• · Two or more years of supervisory or administrative experience in early childhood education setting.
• · At least one year of experience as a teacher or assistant teacher in a licensed child care facility.
• · Familiarity with the Montessori Method of education or a Montessori certification is preferred.
• · High School diploma or its equivalent as determined by the Wisconsin Department of Public Instruction
• Familiarity with Google Suite, Microsoft Office Suite, Skyward and Transparent Classroom preferred

Responsibilities include but are not limited to:

DAYCARE COORDINATOR

• · Comprehend, implement and maintain State Licensing Regulations
• · Assist in the hiring and training of daycare staff
• · Schedule daycare staff hours, classes and enrollment

OFFICE PROCEDURES:

• · Communicate regularly with parents – answer questions and resolve any concerns
• · Give tours to prospective families
• · Answer school phone
• · Monitor daily lunch count
• · Sort mail and packages
• · Maintain copy machines – keep paper stocked
• · Contact parents when students are ill or in need of contacting their parents
• · Monitor visitors when entering into the building (answer bell/door is locked)
• · Post up to date school board notices in the building each month as needed
• · Update the school sign on the street - once per month of current events
• · Assist administration as needed - secretarial needs

STUDENT ATTENDANCE

• · Track registration and attendance daily
• · Listen to parent attendance call-in line & document messages
• · Communicate student attendance to staff daily for morning/afternoon wrap around and school day
• · Notify teachers of daily student pick up changes
• · Be sure each child is accounted for during and after school

STUDENT FILES/FEES

• · Prepare and maintain cumulative files and health files for each student
• · Register children and collect necessary forms
• · Prepare fee statements and collect fees
• · Insure all registered children have all forms completed and on file
• · Compile registrations, class lists and emergency lists for each class

PURCHASING

• · Complete purchase orders for all items ordered for the school
• · Check in packages upon arrival
• · Order all school supplies as needed for the building
• · Order all teacher budget items through the year

STAFF COVERAGE

• · Verify each teacher or aide is covered with a substitute when absent
• · Find appropriate substitutes if a teacher or aide is not covered

MEDICAL

• · Provide health/medical care for students as needed when nurse is not available
• · Provide health/medical assistance to nurse as needed
• · Dispense medication to students
• · Assist nurse with keeping medical files & supplies as needed
• · Assist with MERT team, CPR training, first point of contact for emergency situations

The Palmyra-Eagle Area School District is an equal opportunity employer and does not discriminate in employment against properly qualified and eligible individuals by reason of their race, color, national origin, ancestry, political affiliation, citizenship, religion, sex, age, handicap, disability, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional, or learning disability, membership in the national guard, state defense force, or any other reserve component of the military forces of the United States or Wisconsin, arrest record, conviction record not substantially related to a person's job or activity in school, or the use of lawful products by individuals off school premises during non-working hours, as required by Wisconsin Statute 118.12, 118.13 or any other basis prohibited by applicable federal, state, or local law. This policy also prohibits discrimination as defined by Title IX of the Education Amendments of 1972 (sex), Title VI of the Civil Rights Act of 1964 (race and national origin), and Section 504 of the Rehabilitation Act of 1973 (disability).

Notice to applicants: If you require accommodation(s) in the application and/or interview process, please inform us.

Job Type: Full-time

Pay: $20.71 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Teaching in Licensed Child Care Facility: 1 year (Preferred)
• Supervisory role in early childhood education: 2 years (Preferred)

Work Location: In person

Salary : $21