Lead Executive Assistant

Job Description

The Executive Assistant is a key member of our team, responsible for providing high-level administrative support to senior leaders.

Key Responsibilities

• Team Management :
• Lead the daily operations of the Executive Assistant team, including scheduling, coverage, and troubleshooting.
• Coach and mentor team members to support their professional growth and development.
• Cultivate a collaborative work environment by sharing best practices and optimizing work processes with colleagues.
• Individual Executive Support :
• Provide dedicated support to multiple senior leaders, managing complex calendars and scheduling internal and external meetings.
• Coordinate meeting agendas, prepare materials, and arrange travel and expense reporting as needed.
• Oversee digital signature processes (e.g., DocuSign) and manage account access, passwords, and sensitive operational details.
• Office & Vendor Management :
• Serve as the primary point of contact for office management, coordinating facility needs with property management, security, and vendors.
• Nurture relationships with service providers, ensuring seamless support.
• Human Capital & Special Projects :
• Collaborate on targeted Human Capital initiatives and analyses (e.g., diversity initiatives) with the Head of Human Capital.
• Maintain and update key human capital reports, and assist with firm-wide events in partnership with the Social Committee.
• Document & Data Management :
• Develop and maintain efficient filing systems for correspondence, reports, and client and meeting materials.
• Transcribe meeting notes and upload documents to designated repositories.
• Create, review, and revise communications and documents using Microsoft Office tools (Word, PowerPoint, etc.).
• Ad Hoc Projects :
• Work collaboratively across teams to collect and maintain organization-wide data and support various special projects.