Part Time Archivist

The Palos Verdes Library District is a public library system that operates three vibrant libraries serving the 68,000 residents of the four cities on the beautiful Palos Verdes Peninsula. We collaborate with our community to create inclusive environments for learning and inspiration, and to share the unique history of the Peninsula. The Palos Verdes Library District's role as the community's center for discovery, lifelong learning, and personal enrichment for all is supported by a strong emphasis on community engagement with a network of community partners. As an Independent Special District, the District's $10 million budget is funded primarily by a dedicated allocation of local property taxes, and is governed by a publicly elected Board of Library Trustees.

The Position:

The Palos Verdes Library District is seeking applications for a part-time Archivist/Librarian I to join our Adult Services Department.

The Archivist is a grant funded position. Work involves assignments in the Local History Center and requires the application of fundamental archival science principles and best practices. Schedules may vary based on the projects to include weekdays, evenings and weekend hours.

The ideal Candidate should exhibit a strong service orientation and a demonstrated dedication to quality customer service in a diverse community. The successful candidate will demonstrate strong organizational skills and a dedication to accuracy and attention to detail. They should also have an understanding of preservation and conservation of archival materials and community documentation practices. In addition, the successful candidate should be flexible in their availability to work.

This posting will close at 4:00 p.m. on March 17, 2025. Applications will only be accepted online through our applicant tracking system. Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter.

ESSENTIAL JOB FUNCTIONS

• Advises and assists Local History Center researchers (email, phone and in-person) in a pleasant and professional manner, providing guidance with collection access or recommendations to other area collections for further research.

• Assists archivist in all archival functions including appraisal and acquisition/accessioning, processing, arrangement and description, reference and access/use services and outreach according to archival best practices and standards.

• Creates preliminary finding aids for collections according to current national standards and best practices.

• Assists archivist in special projects in particular oral history program, grant writing, digitization of historical materials and uploading files to the digital repository.

• Remains aware of technological advances and societal trends that may impact or enhance library / Local History Center services and proposes effective responses to such changes.

• Performs outreach to the community, community organizations, informs community members and organizations about the Local History Center services, programs, and collections.

• Prepares publicity and informational materials including displays and exhibits, flyers, posters, brochures, blogs, web pages, and social media.

• May plan and direct the work of non-librarian staff, interns and volunteers in Local History Center activities, programs and projects.

To view the full job description please visit the Human Resources page on www.PVLD.org.

QUALIFICATIONS

Knowledge of:

• Techniques for providing a high level of customer service to the public, volunteers, vendors and contractors and District staff, in person, over the telephone, and via email.

• Principles, practices and techniques for promoting and publicizing archival and library services, programs, and events.

• Community documentation practices such as oral histories, community scanning projects, etc.

• Preservation and conservation of archival materials, including proper handling, housing, and storage.

• Recent developments, current literature, and sources of information related to archival and library services.

• Applicable Federal, State, and District laws, codes, and regulations including administrative policies and procedures.

• Modern office practices, methods and computer equipment.

• Computer applications related to work, including word processing and spreadsheet software.

• English usage, grammar, spelling, vocabulary, and punctuation.

• Principles, practices, and techniques of public relations.

Ability to/Skills:

• Perform professional Local History Center tasks as assigned including reference, accessioning, collection processing, description and outreach.

• Communicate clearly, concisely, and persuasively both verbally and in writing.

• Use computers and other technology, including software, hardware, and the Internet sufficient to be able to assist researchers, prepare reports, and use email and other communications technologies.

• React tactfully and diplomatically during interactions with staff, the public, community groups, etc. while appropriately adhering to and enforcing sound library policies, procedures, and practices.

• Maintain a strong service orientation and a demonstrated dedication to quality customer service.

• Establish and maintain cooperative working relationships with colleagues.

• Strong organizational skills and attention to accuracy and detail.

• Work both independently and collaboratively.

• Meet deadlines and apply policies and procedures consistently.

• Provide direction to Local History volunteers and interns.

EDUCATION, LICENSE AND EXPERIENCE

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications includes meeting all education/experience as listed below:

• A Master's degree (or within six months of graduating) from an accredited college or university with major coursework in the information sciences such as libraries and archives or masters degree in a substantially equivalent area and capable of carrying out the full range of duties of a professional Librarian.

• Six (6) months of combined professional archival experience in appraisal and accessioning, digitization, arrangement and description and reference services in archives or special collections.

• Experience with archives and records management specific software such as Archivist Toolkit, ArchivesSpace, ContentDM, Islandora, etc. and knowledge of descriptive standards.

• A valid California Class C Driver's License.

Desired Experience:

• ALA-accredited master's degree in library and information science with a focus on archival theory and practice.

• Experience with digitization projects of varying complexity.

• Experience in museums and/or with exhibits.

• Previous experience or knowledge of copyright, intellectual property issues in primary and secondary resource collections.

• Knowledge of Palos Verdes Peninsula history.

Note: The candidate selected for this position must be able to provide educational verification in the form of an official transcript of his or her highest degree. The District must receive the transcript directly from the institution.

Physical Demands

Must be able to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Must possess the ability to retrieve, process, and store library materials as well as enter and retrieve data using a computer. Positions in this classification frequently bend, stoop, kneel, and reach, as well as push and pull heavy book carts. Positions in this classification frequently lift and carry library materials that typically weigh less than 25 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Working Conditions

Librarian/Archivist - Grant Funded position is part time up to 18.5 hours/week. May be required to work flexible schedules, including evenings, weekends, and holidays.

Selection Process

This posting will close at 4:00 PM on March 17, 2025.

Applications will only be accepted online through our applicant tracking system.

Please submit your resume with your application and answer all supplemental questions.

Any further questions can be directed to PVLD's Human Resources at (310) 377-9584 ext. 248

THE PALOS VERDES LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER.