What are the responsibilities and job description for the Library Media Clerk position at Panama-Buena Vista Union School District?
Position Type : Clerical
Date Posted : 1 / 30 / 2025
Location : To Be Determined
Closing Date : Open Until Filled
Summary : Performs clerical library duties in a school library, facilitating student access to materials, reference, and search resources. Maintains the library in proper condition to facilitate use by teachers, classes, and individual students. Performs logistics, inventorying, and clerical duties related to the services provided by the District's centralized instructional and testing materials and media center including ordering, receiving, processing, distributing, and controlling instructional materials and maintaining inventory control records. Works under the direction of Site Principal and District Curriculum Coordinator.
Essential Duties & Responsibilities :
Assists students with finding library materials. Helps students use resource searches and library materials to locate information of interest.Receives, inventories, stores, and issues inventoried instructional media, instructional supplies, textbooks and instructional support materials and equipment.Assists teachers by scheduling computer lab, in-service tours, and special study groups along with the established operations of a school library. Provides basic technical support to students using computers. Coordinates and monitors IT repairs.Sorts and files books utilizing the District's digital record service. Maintains routine files related to library operations.Catalogs pre-classified books and other library materials by obtaining the correct bibliographic record on-line from a computer database.Prepares books and other materials for circulation. Applies labels, pockets, and plastic covers to books and audiovisual materials. Shelves and re-shelves books into proper alpha or numeric category.Checks in periodicals received by the library. Discards periodicals according to instructions. Displays or files periodicals as appropriate.Charges out and checks in library materials. Collects service charges on overdue, lost, or damaged materials. Prepares and distributes overdue notices and similar short forms.Distributes, collects, and accounts for textbooks and other controlled documents. Contacts other school sites to arrange for receipt or transfer of textbooks to balance needs.Assists in coordinating literacy programs and events including, but not limited to, Battle of the Books, Celebrity Reader, Family Literacy Nights, and Book Fair.May facilitate small group reading sessions, introducing students to grade-level materials.May research and complete book purchase requisitions for books and materials from book vendors. Obtains authorized signatures.Performs clerical tasks such as data entry of library, media and textbook inventory, and student transactions into to pre-established databases using data entry screens, and preparing reports on items such as books that are missing, replaced, transferred, or discarded.Monitors and maintains an environment of acceptable student behavior in the library.Attends meetings and trainings required by the district.Performs other duties as assigned that support the overall objective of the position.Qualifications :
Knowledge and Skills :
Requires basic knowledge of library methods, practices and terminology including use of library computer-aided catalog and basic reference sources. Requires basic knowledge of the Dewey Decimal System of classification for library materials. Requires a basic knowledge of the policies and procedures encompassing library operations. Requires sufficient knowledge of personal computers and common business and education software to instruct others in their use. Requires sufficient knowledge of the English language to write instructions and read expressively. Requires sufficient human relations skill in order to influence students' reading habits and to interact with staff and teachers on administration of library programs.
Abilities :
Requires the ability to perform the essential functions of the position. Requires the ability to follow detailed procedures such as standard library cataloging and filing rules. Requires the ability to maintain a well organized and attractive library setting. Requires the ability to apply and explain library rules, regulations and policies. Requires the ability to monitor and maintain acceptable student behavior. Requires the ability to deal courteously with library patrons including students, teachers, parents and members of the public. Requires the ability to perform routine clerical and record keeping duties.
Education and Experience :
High School diploma or GED.Post high school library science curriculum supplemented with one year of experience in a library or similar instructional support setting.
Licenses and Certificates :
Valid typing certificate.May require a valid driver's license.
Application Document Requirements :
ResumeHigh School diploma or GED.Typing Certificate 40 WPM (must be dated within 1 year of job close date)District Clerical Screening Test
The district offers the Clerical Screening test. Please visit the Human Resources Testing Page to review testing information and to register for testing if you need to meet this requirement
Salary and Terms of Service : Salary range (24) $20.02 - $24.64 per hour, eight (8) steps, eigh (8) hours per day and five (5) days per week (M-F). Holidays, sick leave and vacation benefits. Prepaid family dental, medical, and vision insurance, prepaid life insurance plan for employee only.
Required Application Procedure : Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.
Selection Procedure : A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant's expense.
Salary : $20 - $25
